Procurement Specialist

Job Description Job Description: Major Duties/ Responsibilities Overall, Purpose: - The Procurement Specialist role is responsible for supporting and all activity regarding all Global Non-merchandise purchasing for all Global non-merchandise spend. They are held responsible for all business and supplier support for purchasing and invoicing including supplier set up. - Catalogue creation, including creation of BPA, CPAs and Punchout, this includes the build and implementation of procurement catalogs for assigned categories of spend (iProcurement). - Running reports as requested from Oracle and/or Sievo. - Review reporting for non-compliance and either solution in system or work with business to resolve. - On-boarding vendors to iSupplier portal including providing login information, training, and technical support. - Create Purchase Orders (PO) and revisions as per business requirements in Oracle Financial application- (core v. M4A different customers, stores, DCs and Corporate, different Geos) - Ensuring the business utilizes processes for Procurement Compliance while continually monitoring compliance. - Is the SME (Subject Matter Expert) for all the buyers. Ensuring that all buyers follow purchasing policy and procedures. - Responsible for the development and training of all buyers in all technical, system skills, procurement compliance and standards. This includes providing regular purchasing training to the business, support and resolution of purchasing queries for the business - Provides all provisioning of the buyers responsibilities within the ERP (Enterprise Resource Planning) system. - Manage the PO request queue in Service Now - Validate supplier invoice statements and queries with EP - Processes Invoices either through iSupplier, More4apps or direct submission to Expense Payables (iSupplier, Sourhov, M4As, different for US vs CA and have not yet in EU) - Provide support to vendors in following up on payment inquiries (redirecting payment inquiries, if it is not paid, why not, validating receipt, PO amount to match, PO and invoice not matching(lines), no PO) - Ensures that Asset management best practices are followed- (ship to location, supplier item, correct vendor) - Perform Year-end activities such as closing of Purchase orders, validating hardware receiving for year-end, (reviews open PO and works with Ops team, assists with accrual processes) - Ensuring that the POs for IT maintenance have the correct contract numbers in Service Now - Assist the management team with the monthly financial reports, i.e. Rolling Plan, Accruals, Expense Summary, Variance Analysis, Pre-Paid Expenses and Quarterly Expense Review. - Ensure timely payment of Store Weight and Measures invoices. - Creation of inventory, expense, and capital items - Performs UAT (User Acceptance Test) testing for Procurement and Inventory modules in support of upgrades and enhancements - Work with EP and the Business to set up new suppliers and remit updates for payment and purchasing - Manages and resolves all tickets submitted through the Service Now System. - Oversees all the purchasing for New Stores, Relocations and Remodels in the United States. This includes ensuring timely procurement of goods and communication to suppliers in support of these stores, as well as issue resolution - Performs other duties as assigned, e.g. email administration, meetings, trainings, process improvements, etc... - Hours of support include 2:30 PM IST to 11:30 PM IST. And should be flexible to work 2 months in a year in US Shift. - Decision Making - Supports procurement managers to increase compliance - Supports the procurement managers to decide the optimal purchasing method and administer the set-up. - Identify process improvement opportunities in the current processes - Span of Control (i.e., Direct/Indirect reports) - No direct reports - Scope of Responsibility (i.e., financial impact) - Supports of Procure to Pay process across approximately $12B of non-merchandise spend. - Skills/Knowledge - Procure to Pay - iSupplier, More4apps - Ability to build relationships remotely and become a trusted advisor. - Drives for results. Wants to drive efficiencies and is target-oriented. - Proactive communication - Design processes - Test systems Minimum Formal Education - Bachelor s degree in Sourcing or Supply Management, business or finance is desirable but not essential. Equivalent work experience is necessary. - Minimum Experience - Two to 4 years experience in Business Finance, Financial Management, Procurement, Sourcing, Supply Management or related experience. - Strong computer skills, including advanced knowledge of Excel, Word, and Outlook - Strong organizational and communication skills - Understanding of accounting principles and financial statements is an asset - Retail or chain store background is an asset - In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individuals status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.