Personal Assistant To Director

4 weeks ago

Hyderabad India Shri Consultancy Services Full time

Job Description Company Overview Shri Consultancy Services is a rapidly growing executive search firm in the Staffing & Recruiting industry, headquartered in Hyderabad. We empower industries across PAN India by sourcing top talent from a vast pool of human resources. Our firm recognizes the importance of quality talent in achieving a company's business vision and maintaining competitiveness in today's globalized era. Job Overview We are seeking a dedicated Personal Assistant to the Director at Shri Consultancy Services. This is a Junior-level, full-time position based in Hyderabad. The ideal candidate will adeptly manage administrative tasks and effectively coordinate various activities to ensure seamless operations. If you excel in communication, organization, and confidentiality management, we encourage you to apply. Qualifications and Skills - Proficiency in managing and organizing calendars (Mandatory skill), ensuring all entries are up-to-date and avoiding scheduling conflicts. - Expertise in coordinating travel arrangements (Mandatory skill), including booking flights, accommodations, and transportation. - Proven skills in scheduling and organizing meetings (Mandatory skill), ensuring all stakeholders are informed and prepared. - Strong command of Microsoft Office Suite for preparing documents, spreadsheets, and presentations efficiently. - Experience in expense reporting, maintaining accurate financial records and submitting timely reimbursement requests. - Excellent communication skills, both written and verbal, to interact effectively with internal and external parties. - Ability to prioritize tasks dynamically to cater to urgent requirements without compromising on overall productivity. - Keen ability to manage confidential information with integrity and discretion, understanding the sensitive nature of such data. Roles and Responsibilities - Provide administrative support to the Director, handling all correspondence and communication on their behalf. - Coordinate daily schedules, ensuring inclusivity of all critical engagements and commitments. - Organize and prepare for meetings, including gathering documents and attending to logistics. - Manage travel arrangements, including creating itineraries and handling necessary bookings. - Assist in preparing and managing budgets as well as processing invoices and expense claims. - Conduct research and prepare detailed reports to support decision-making processes. - Act as the primary point of contact between the Director and internal/external stakeholders. - Maintain a systematic filing system for all important documents, ensuring retrieval efficiency.

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