Front Office Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Facility ExecutiveJOB AIMTo be responsible for guests first impression of the organization meet greet and assist the client guests and visitors every day Manage front office in accordance with company policies procedures and processes Achievement of defined key performance indicators and service level agreement targets ResponsibilitiesResponsibilitiesFront Office Operations To provide management advice for Front Office for escalated issues during the shift To ensure immediate response to all priority calls during the shift and follow escalation process To take rounds of front office lobby area rest rooms to ensure a high standard of housekeeping upkeep Security Operations Attending the shift briefing To ensure Security muster deployment and make sure to acknowledge on the register for any penalties comments for the improvement in security services To ensure that the security assignment manager or security in-charge of the facility is being updated on the clients VIP visits To ensure that the security related issues are discussed with security assignment manager and also on priority for the shift and ensure there is an action and tracking for the issue closure To ensure that security staff adheres to GAP norms To discuss and assist facility manager and security Manager pan India on monthly basis on the vendor performance matrix To ensure the Grooming of the staff To manage the overall key room clock room and time office operations To ensure weekly training is imparted and staff grooming standard is maintained To ensure VMT tool vendor management tool is up and run all the time To ensure all registers tools update for material movements In Out on day to day basis Follow the escalation matrix if anything wrong Ensure to implement EHS practices PPEs etc in and around the security premises Ensure to update the new assets in the asset tracker update the relevant stake holders WM CEs Housekeeping Operations Attending the shift briefing To ensure Housekeeping muster deployment and ensure acknowledgment on the register for and penalties comments for the improvement in housekeeping services To ensure that the housekeeping duty manager or housekeeping in-charge of the facility is being updated on the clients VIP visits To ensure that the housekeeping related issues are discussed with housekeeping duty manager and also on priority for the shift and ensure there is an action and tracking for the issue closure To ensure a facility walk through to check on all rest rooms breakout area workstations meeting rooms cabins common areas development areas for the quality of the housekeeping services Identification on time closure and reporting of snags To discuss and assist facility manager on monthly basis on the vendor performance matrix Ensure all the Siebel housekeeping calls are closed on priority and within TAT without escalations Cafeteria Operations To ensure caterers maintain a high standard of hygiene cleanliness in the services areas During food run out situation ensure the matter is escalated to catering lead and coordinate with the catering vendor or any other alternative arrangements To ensure random food samples test is done by GARTNER authorized vendor and results are taken up accordingly To manage and supervise the quality quantity and the cost of meal and refreshments being served in the cafeteria To ensure that the operating hours menus will be prominently displayed in all prominent places in the cafeteria To conduct quarterly traffic analysis and ensure that waiting time on the cash counter and food counters and Sodexho counters shall be within tolerable limits To ensure that the table chairs are cleaned at all times and the frequency shall be modulated according to the traffic To ensure that tracking is done on the vendor crockery like spoons plates etc to ensure no shortages Should conduct monthly random Kitchen audit of the vendors Escalate Facility Manager and then GARTNER Lead on escalations Ensure the hygiene of the cafeteria vendors operating in stalls Ensure PPE are used by vendor staff General Operations To always ensure upkeep of breakout area reprographic equipments and take necessary actions as required To ensure all such communication is entered in the duty manager log book to inform the next shift person Proper handing over and taking over to be done To go for facility walk around and ensure Walk around map Guide is followed and maintained To adhere to GARTNER Policies Processes procedures and also the statutory documents To adhere to GARTNER SLA KPI as agreed with JLL To assist Facility Manager in all such ISO Internal External audits that happen at GARTNER and ensure necessary documentation are done To coordinate with engineering team for any issues that need help Organizing induction program for all TPV Jll staff Plan train TPV staff on GARTNER policies and requirements Daily and monthly updating of OLA in the SMDRS tool Important and VIP client visits to be coordinated with Events team and should be managed without escalations Should have complete knowledge functionality e Fit tools VMT IMT Site Ops Site Inspection tool BGC and work permit tool Should govern overall pest control carpet maintenance Wellness room Ambulance Indoor plants Recreation room and Gym activities Should conduct all the scheduled meeting and focus meets with projects as per calendar Should participate and manage half yearly fire drill All daily weekly and monthly reports to be shared on time All the relevant checklist to be governed and maintained as per requirement Adopt to all the new implemented initiatives Handling of security EHS incidents on priority and communicating the same as per escalation matrix Answering the employee query on phone and replying to Duty Manager Facilities will be responsible for managing all aspects of day to day service delivery in GARTNER during the shift He She also will be accountable for proper usage and functionality of the technologies implement at site mails Follow the escalation process matrix for any incident issues 100 Location On-site -Bengaluru KAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL