Project Coordinator

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters. The Position A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Creating a world where we all have more time with the people we love. That’s what makes us Roche. Roche has established Global Analytics and Technology Center of Excellence (GATE) to drive analytics & technology driven solutions by partnering with Roche affiliates across the globe. The Opportunity: We are seeking a highly organized and detail-oriented Project Coordinator to join our Data Acquisition & Governance group. This role is essential for managing our data contracts, third-party agreements (TPA), and related finance/budgetary processes. The Analyst will act as a key liaison between US business partners, vendors, and internal stakeholders, ensuring efficient, compliant, and timely execution of all data agreements, with a specific focus on the Pharmaceutical/Life Sciences domain. Key Responsibilities Contract & Agreement Management - Manage End-to-End Contract Lifecycle: Process Data Contracts and Third-Party Agreements (TPA) from initiation to completion, coordinating with internal teams (e.g., Procurement, Legal) and external vendors. - System Administration: Oversee the efficient and accurate processing of all documents, preventing oversights and ensuring seamless execution. - Vendor Onboarding: Lead the onboarding process for new vendors, collaborating with the Vendor Master Data team to obtain necessary approvals and system setup. - Compliance & Access: Partner with stakeholders to validate appropriate use cases and data sources for TPAs to prevent discrepancies and unauthorized access. - Issue Resolution: Oversee daily communication and ensure the smooth resolution of any issues related to the TPA process. Financial & Budget Operations - Budget Tracking & Reporting: Continuously update the master contract and budget tracking sheet to monitor contract statuses and accurately track total expenditure (spent-to-date) against budget metrics. - Financial Reconciliation: Perform data validation, resolve Purchase Order (PO) amount discrepancies with the Finance reporting system, and accurately manage year-wise accruals for multi-year contracts. - Procurement Support: Facilitate the full service contract processing for Data Management by collaborating directly with the Procurement team to secure necessary Purchase Orders (POs). - Work Breakdown Structure (WBS) Management: Submit SMART WBS codes requests for contracts requiring multiple splits, and accurately process WBS and Change Order requests when applicable. - Reporting: Generate comprehensive finance total spent reports and deliver timely responses to ad hoc finance inquiries. Data & Process Optimization - Documentation: Document and maintain current workflows, identifying and implementing opportunities for process optimization within contract operations. - Data Analysis: Knowledge on data assessments, gap analyses, and ad hoc data analyses to provide valuable insights for decision-making. - Inquiry Handling: Knowledge to handle incoming data inquiries and retrieving data for ad hoc requests. - Strategic Reporting: Present key findings, recommendations, and process improvement proposals to senior management. Who You Are (Qualifications) Required Experience - 4+ years of professional experience in a Project Coordinator / Business Analyst / Finance Operations / Contracts Management role. - Proven expertise in managing and processing Data Contracts and Third-Party Agreements (TPA), demonstrating a strong process-oriented approach. - Expert-level ability in forecasting and predicting financial trends based on historical data. - Demonstrated capability to work independently, exercise sound decision-making, and effectively prioritize multiple, competing tasks in a fast-paced environment. Skills & Education - Excellent verbal and written communication skills with a proven ability to interact professionally and effectively with senior leadership and diverse stakeholders. - Bachelor’s or Master’s Degree is required (in Computer Science, Engineering, Business, Finance, or a related technical discipline). - Experience in the Pharma, Life Science, or Biotech domain is a significant advantage. Who we are A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer.