Executive Assistant

About REA At REA we are shaping the future of real estate Our engineering teams are the architects behind the experiences that millions of property seekers rely on every day We use the latest technology to deliver best-in-class experiences to our customers Executive Assistant What the role is all about We are looking for a proactive highly organized and detail-oriented Executive Assistant to provide high-level administrative support to the leadership team This role requires exceptional time management communication and problem-solving skills to handle a fast-paced dynamic work environment The EA will be responsible for calendar and travel management meeting coordination task prioritization presentation support corporate events and guest management along with other key executive support functions While no two days are likely to be the same your typical responsibilities will include Calendar Travel Management Efficiently manage the daily weekly and monthly calendar scheduling internal external meetings Organize travel arrangements including flight bookings visas hotel accommodations and local transportation Plan and optimize business trips to maximize productivity Internal Meetings Governance Calendar Management Maintain the governance calendar and track important meetings leadership reviews steering committees and strategic discussions Schedule and coordinate one-on-one meetings team meetings and cross-functional collaborations Maintaining action trackers ensuring timely follow-ups Task Prioritization Actionable Tracking Prioritize urgent and important tasks ensuring smooth workflow Maintain a structured task tracker to monitor follow-ups deadlines and project milestones Proactively flag delays pending items or bottlenecks in workflows Work closely with internal teams to drive task completion and deliverables Preparation of Presentations Reports Create high-quality PowerPoint presentations reports and briefing documents for leadership meetings Conduct background research data compilation and analysis to support decision-making Managing Corporate Events Handling Foreign Guests Organize and manage corporate events conferences leadership offsites and team gatherings Coordinate logistics for visiting foreign guests executives and stakeholders ensuring a seamless experience Handle venue selection catering accommodations and protocol arrangements for international visitors Manage RSVPs guest lists event communications and post-event follow-ups Program Management Support Assist in driving strategic initiatives special projects and cross-functional programs within the organization Work closely with internal stakeholders to track project progress identify risks and ensure timely execution of key deliverables Develop and maintain project dashboards reports and status updates for leadership review Coordinate with multiple departments to ensure alignment and smooth execution of strategic priorities Who were looking for Exceptional Organizational Skills Ability to multitask prioritize and execute with efficiency Strong Communication Excellent written and verbal communication for professional interactions Tech-Savvy Proficiency in Microsoft Office Suite Excel PowerPoint Word Google Workspace and scheduling tools Strong Project Program Management Abilities Ability to track coordinate and drive cross-functional initiatives Problem-Solving Mindset Ability to anticipate challenges and propose proactive solutions Confidentiality Discretion Handling sensitive information with absolute integrity Experience 10 years of experience as an Executive Assistant or Chief of Staff supporting senior leaders Education Degree in Business Administration Communications or a related field Bonus points for Experience inproject and program management is a strong plus Prior experience in fast-paced dynamic environments corporate MNCs preferred What we offer A hybrid and flexible approach to working Transport options to help you get to and from work including home pick-up and drop-off Meals provided on site in our office Flexible leave options including parental leave family care leave and celebration leave Insurances for you and your immediate family members Programs to support mental emotional financial and physical health wellbeing Continuous learning and development opportunities to further your technical expertise The values we live by Our values are at the core of how we operate treat each other and make decisions We believe that how we work is equally important as what we do to achieve our goals This commitment is at the heart of everything we do from the way we interact with colleagues to the way we serve our customers and communities Our commitment to Diversity Equity and Inclusion We are committed to providing a working environment that embraces and values diversity equity and inclusion We believe teams with diverse ideas and experiences are more creative more effective and fuel disruptive thinking - be it cultural and ethnic backgrounds gender identity disability age sexual orientation or any other identity or lived experience We know diverse teams are critical to maintaining our success and driving new business opportunities If you ve got the skills dedication and enthusiasm to learn but don t necessarily meet every single point on the job description please still get in touch REA Group in India You might already recognise our logo The REA brand does have an existing presence in India In fact we set up our new tech hub in Gurugram to be their neighbours REA Group holds a controlling interest in REA India Pte Ltd operator of established brands Housing com Makaan com and PropTiger com three of the countrys leading digital property marketplaces Through our close connection to REA India weve seen first-hand the incredible talent the country has to offer and the huge opportunity to expand our global workforce Our Cyber City Tech Center is an extension of REA Group a satellite office working directly with our Australia HQ on local projects and tech delivery All our brands across the globe connect regularly learn from each other and collaborate on shared value initiatives