Assistant Facilities Administrator

4 days ago

Srikakulam, India Tonbo Imaging Full time

Role Overview Tonbo Imaging is looking for a proactive and organized Admin Assistant to manage front office operations and provide day-to-day administrative support at our Gurgaon office. The role involves coordinating office activities, supporting employees and visitors, and ensuring smooth functioning of administrative processes. Key Responsibilities 1. Front Office Management - Manage reception/front desk, greet visitors, and handle incoming calls. - Handle incoming/outgoing correspondence (emails, letters, messages) professionally. 1. Office Administration & Supplies - Maintain stock of office supplies, stationery, and pantry items. - Coordinate with vendors for procurement and timely replenishment. - Ensure proper upkeep of office equipment and coordinate basic maintenance. 1. Travel & Logistics Support - Assist in booking travel, accommodation, and local transport for employees and visitors. - Coordinate schedules, itineraries, and related documentation as needed. 1. Courier & Document Handling - Manage courier services and postal dispatches. - Track incoming and outgoing documents and ensure timely distribution. 1. Vendor & Facility Coordination - Liaise with housekeeping, security, facility management, and other service providers. - Escalate issues related to office premises, infrastructure, and services to Admin/HR. 1. Documentation & Filing - Maintain organized filing systems (physical and digital) for admin documents. - Support preparation of basic reports, letters, and documentation as required. 1. Meetings & Events Support - Coordinate meeting room bookings, set-up, and basic hospitality. - Assist in organizing internal meetings, small events, and team gatherings. 1. Office Upkeep - Ensure cleanliness and basic maintenance of the office premises. - Monitor common areas and coordinate corrective actions where required. 1. Attendance & HR Admin Support - Maintain employee attendance records in coordination with HR. - Support basic HR/admin activities such as joining formalities assistance, ID cards, etc. 1. General Administrative Support - Perform any additional admin/office support duties assigned by management. Skills & Competencies - Communication: - Good verbal and written communication skills in English and Hindi. - Organization & Multitasking: - Strong organizational skills with the ability to prioritize and handle multiple tasks. - Confidentiality: - Ability to manage sensitive and confidential information with discretion. - Interpersonal Skills: - Professional, polite, and approachable behavior with staff and visitors. Computer Skills - Proficiency in MS Office – Word, Excel, PowerPoint, Outlook. - Comfortable with email, basic spreadsheets, and maintaining digital records. Location: Gurgaon (Delhi-NCR) – Tonbo Imaging Office Department: Administration Experience: 2–5 years Education: BA / B.Com (or equivalent)

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