Transport Coordinator

Job Description Job Overview The Transport Coordinator will be responsible for overseeing and managing all transport purchase processes through automated systems. This role emphasizes system-based coordination, data accuracy, and reporting efficiency to ensure smooth and cost-effective transport operations. The incumbent will work closely with the Technology Team and ATRM/TRM Managers for system enhancements, automation improvements, and operational analytics, without direct interaction with transporters. Key Responsibilities System & Data Management - Enter newly onboarded transporters into the system with complete KYC documentation. - Assign or reassign transporters to ATRM/TRM as per managerial approval. - Maintain all reports related to transport operations and ensure documentation of system updates. - Develop, implement, and continuously improve automated systems for transport purchase management. - Monitor and update digital sheets to track transporter quotes, allocations, and performance metrics. Reporting & MIS - Prepare and maintain daily, weekly, and monthly transport MIS reports. - Monitor reports regularly and highlight red flags for management review. - Present reports and insights during daily and weekly review meetings. - Ensure accurate and timely updates to all transport-related data and quote sheets. System Coordination & Upgradation - Coordinate with the Technology / Development Teams for system upgrades, enhancements, and troubleshooting. - Collaborate with the Manager and ATRM/TRM for optimizing workflow and system usability. - Provide detailed documentation for new updates and process improvements. - Contribute to automation initiatives and support digital transformation in transport management. Operational Oversight - Ensure all transport purchase orders are processed and approved through the automated system. - Manage data integrity, verify entries, and track progress of each transport transaction. - Identify process improvement opportunities for efficiency and cost reduction. - Support compliance and audit requirements through accurate record keeping. Required Qualifications Education - Bachelor's or Master's degree in Supply Chain Management, Business Administration, Logistics, or related field. - Certification in Logistics, Data Analytics, or ERP Systems preferred. Experience - Minimum 2 years of experience in logistics, transport coordination, or purchase operations. - Prior exposure to automated systems or software-based process management is advantageous. Knowledge - Strong understanding of transportation, logistics, and supply chain management. - Familiarity with route planning, cost optimization, and transporter management systems. - Experience with TMS (Transport Management Systems) and G-Suite / MS Office tools. - Ability to prepare and analyze MIS reports and operational dashboards. Attributes - Analytical and detail-oriented approach. - Strong organizational and time-management skills. - Proactive, reliable, and capable of working with minimal supervision. - Excellent communication and coordination abilities. - Adaptability to system-based work environments and process automation. Skills - Proficiency in MS Office Suite (Excel, Word, Outlook) and Google Workspace. - Working knowledge of Transport Management Systems (TMS). - Data management and reporting skills. - Ability to coordinate with cross-functional and tech teams. - Strong problem-solving and decision-making capabilities. - Good understanding of vendor coordination and operational workflows.