Corporate Secretary, South Asia

2 weeks ago

Gurgaon, Haryana, India ByteDance Full time
Job Description

Responsibilities
Team Introduction
The Legal and Secretarial function at ByteDance India comprises a lean team of high caliber individuals. The mission of this team is to help ensure growth of ByteDance business in the South Asia and Middle East regions. The team also supports cross functional collaboration in areas such as policy, corporate governance, privacy, tax, treasury and finance. As a closely knit team, we aim to develop individual members into general corporate advisory and at the same time give them exposure to specialized legal expertise across this region.

This role will be based in Gurgaon, India .

Responsibilities
- Assist in Conduct of Board Meetings, AGM, and any other internal meetings including preparation, circulation of agenda and holding such meetings in a timely manner.
- Preparation of minutes, various statutory registers and records. Preparation of Directors report and its attachments, corporate governance report, Annual Report, etc.
- As a Key Managerial Personnel, he/she will be responsible for efficient administration of the organisations compliance with the provisions of the Companies Act and other statutes and bye-laws of the organization.
- Ensure Statutory Compliance under Companies Act, RBI, FEMA, FLA regulations, FDI guidelines, Securities law, Taxation and Labour laws and other regulations governing the Company and its business.
- Maintain statutory records & registers, prepare and file necessary documents, legal filing, license application, e-forms and returns as required under the Companies Act and other Statutory Acts.
- Draft and negotiate agreements, and other legal documents to ensure the company&aposs interests are protected.
- Assist, monitor and advise the organization in ensuring good corporate governance and compliance while working closely with internal stakeholders from Tax, Treasury, Finance functions, Statutory, Internal Auditors.
- Conduct legal compliance and corporate governance training for internal teams, promoting a culture of compliance across the organization
- Liaison and follow up with regulatory authorities / external agencies like Ministry of Corporate Affairs, Registrar of Companies, RBI and other Government departments on behalf of the organization
- Supporting various license applications and periodic renewals and compliance
- Research and evaluate different risk factors regarding business decisions and operations and keep up to date with respect to latest legislations
- Any other responsibility as assigned by the Company from time to time.

Qualifications
Minimum Qualifications
- Qualified Company Secretary from the Institute of Company Secretaries of India
- Relevant Experience working as a Company Secretary with a reputed organization

Preferred Qualifications
- LL.B from a leading university
- Extensive knowledge of corporate law and secretarial matters
- Extensive knowledge and experience in Compliance and Corporate Governance matters
- Excellent analytical and communication (both written and verbal) skills, proficiency in using the MCA portal and other compliance/regulatory related platforms
- Strong collaboration, documentation, presentation, and communication skills
- Strong sense of problem solving and proactive work ethic

About Us
Founded in 2012, ByteDance&aposs mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.

Why Join ByteDance
Inspiring creativity is at the core of ByteDance&aposs mission. Our innovative products are built to help people authentically express themselves, discover and connect and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.
As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an 'Always Day 1' mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.

Diversity & Inclusion
ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.

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