Facility Executive

Job Description

Job Title

Facility Executive - MIS

Job Description Summary

Job Description

- [Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis.
- Monthly Vendor Invoicing.
- PR creation As per request
- AMC renewal & tracking
- PO Follow up Daily
- GRN Making
- Monthly Advance PO Report.
- Payment advice shared with Vendors as per payment release
- Consumable order - Monthly
- General Facilities work
- NDC
- Audit document
- Compliance document
- Oversees the inventory, rental, repair and maintenance of office equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system.
- Analyse/ recommend solution on the complaint analysis.
- Maintains compliance with departmental security, audit procedures, and Client management policy.
- Manage the office services needed to support department operations.
- Prepares correspondence, statistical, financial and other reports. Establish and maintain essential records and files
- Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation.
- Data gathering and reporting on all facility operations.
- Periodically check / amend checklist, operation steps, spares parts consumption analysis.
- Work in co ordination with Client on day-to-day activities.
- Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system.
- Ensure all safety guidelines/ requirements are adhered to by team members/vendors.
- Preparation of Daily, Weekly and Monthly reports for Client as per the prescribed format.
- Arrange for monthly bills to be submitted to the Client.
- Coordinating for payments of the site contractors and sub vendors.
- Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
- Develops and implements ISO systems and processes to establish and maintain records for the operating unit.
- Training of onsite Employees
- Counselling of employees
- Supervising the development and maintenance of websites and ensuring the protection of users data.
- Analyzing existing operations, protocols, and processes, and making plans for improvement.
- Conducting research, attending workshops, and networking with other professionals in the industry.
- Proactively review workplace systems / processes to innovate and continuously improve the business performance and workplace experience
- Performs other duties as requested by your direct manager
- Occasional requirement to work extended hours during peak times or to assist with major functions/events
- Development of operational standards / playbooks / operating manuals for all aspects of the business
- Articulate and live the Cushman & Wakefield culture, model organisational values and required behaviour and hold others (employees and peers) accountable for their actions by identifying and acting on behaviour which is inconsistent with agreed standards
- Comply with all Cushman & Wakefield systems that are in place to meet the health and safety obligations of the organisation
- Work safely and avoid placing yourself or anyone else's health and safety at risk by your acts or omissions
- Comply with Cushman & Wakefield Environmental policies and adhere to procedures and work instructions that are relevant to your activities
- Actively participate within a community or practice group by sharing information and strategies that result in the best outcomes for the client and Cushman & Wakefield
- Understand the Cushman & Wakefield brand and expertise of services delivered to ensure all opportunities to provide a full-service offer to clients and staff is available
- Comply with Cushman & Wakefield policy

INCO: Cushman & Wakefield'