Manager

2 weeks ago

Patna India Samvida Law Associates Full time

Job Description About the Role We are hiring a Legal Office Operations Executive to manage and streamline the daily functioning of a growing litigation and legal services practice in Patna. This is a core operational role with a clear growth path into Office Manager / Practice Manager, aligned with the long-term growth of the firm and the level of responsibility handled. This is not a traditional clerk role. The position focuses on organization, coordination, systems, and practice management. Key Responsibilities 1. Practice & Office Operations - Maintain daily and weekly case status trackers for all courts and forums - Coordinate with juniors for: - Drafting status - Filing updates - Deadlines and compliances - Track: - Defects - Limitation periods - Listing status - Orders awaited - Prepare daily task lists and structured follow-up reports 2. File Management (Critical Responsibility) - Organize and maintain all case files in both hard copy and digital format - Ensure: - Proper indexing - Labelling - Cross-referencing - Safe custody of documents - Maintain structured folders on Google Drive with: - Case-wise documents - Orders - Pleadings - Ensure quick retrievability of any file at any time 3. Client & Communication Management - Schedule client conferences and follow-ups - Maintain client interaction and communication records - Coordinate routine client updates as instructed - Professionally manage office calls, inquiries, and walk-ins 4. Court & Registry Coordination (Occasional Visits) - Coordinate with court runners / clerks for: - Filing - Defects - Certified copies - Track cause lists and listing status - Occasional court/registry visits when required 5. Digital, Administrative & Financial Support - Coordinate basic website and content workflow - Maintain records of: - Article pipeline - Intern/author coordination - Maintain: - Office calendar - Meeting schedules - Task reminders - Assist in: - Billing records - Expense tracking - Support outreach and legal awareness activities as required Eligibility & Skills Required - Graduate in any discipline (Law preferred but not mandatory) - 13 years prior experience preferred (company/law office/NGO/admin/project role) - Comfortable with: - WhatsApp, Email, Google Drive - Microsoft Excel / Google Sheets - Good Hindi & English communication - Excellent: - Organization skills - Follow-up discipline - Confidentiality handling - High integrity, reliability, and professional conduct - Willingness to work occasional weekend half-days during peak periods - Knows how to maintain books of accounts Growth & Career Path This role is structured to grow into: Office Manager Practice Manager Since Samvida Law Associates has a fast growing practice and online presence. There growth can be expected in - Salary - Authority - Decision-making - Team coordination Which will be directly aligned with the growth of the firm and the proportion of responsibility shared by the candidate. Compensation Salary: 12,000 18,000 per month (based on experience & performance) Performance-based increment after probation How to Apply Interested candidates should send: - Updated Resume - A short note explaining why they are suitable for this role Strategic Advantages of This Role - Exposure to High Court & multi-forum litigation - Direct involvement in practice management - Long-term career growth with a growing legal brand - Learning in: - Legal operations - Client handling - Office systems - Digital legal workflows

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