Executive Assistant

2 weeks ago

Noida, India ANAND AND ANAND Full time

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders. Key Responsibilities: Calendar Management: - Manage and prioritize the Senior Partner’s calendar, including scheduling meetings, appointments, and travel arrangements. - Ensure the Senior Partner is briefed and prepared for all meetings and appointments. Communication Management: - Handle and prioritize incoming and outgoing communications on behalf of the Senior Partner, including emails, phone calls, and correspondence. - Draft, edit, and proofread documents and presentations for the Senior Partner. Information Management: - Maintain and organize confidential information and documents related to the assigned activities, ensuring accuracy and accessibility. - Conduct research and compile data as required by the Senior Partner for presentations and reports. Meeting Support: - Prepare meeting agendas, attend meetings, and take accurate minutes. - Follow up on action items and decisions made during meetings, ensuring timely execution. Travel Coordination: - Arrange complex travel itineraries and accommodations for the Senior Partner and occasionally for other executives or guests. Event Coordination: - Assist in organizing corporate events, conferences, and meetings, including logistics, catering, and attendee management. Administrative Support: - Handle expense reporting and reimbursement processes. - Manage special projects and initiatives as assigned by the Senior Partner. Skills and Qualifications: - "Proven history of consistent tenure in previous positions" is mandatory. - Proven experience as an Executive Assistant or similar role supporting CXO or HODs. - Excellent organizational and time management skills with the ability to prioritize tasks and anticipate needs. - Strong written and verbal communication skills, including the ability to draft and edit correspondence and presentations. - Discretion and confidentiality in handling sensitive information. - Proficiency in MS Office and other relevant software; experience with board portal software is a plus. Personal Attributes: - Professional demeanor and appearance. - Ability to work independently and as part of a team. - Adaptability and willingness to take on new tasks and challenges. - Strong attention to detail and problem-solving skills.

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