Operations & Executive Assistant (Urgent Search)
3 days ago
Job Description
Location: Remote or Hybrid
Job Type: Full-time
Experience: 15 years
About the Role
We're looking for a smart, proactive, detail-oriented Operations & Executive Assistant to partner directly with senior management and keep our fast-growing business running smoothly.
This is more than an assistant roleit's a career launchpad. The right person can grow into operations, finance, or management leadership within 34 years.
Key Responsibilities
Purchasing & Logistics
- Prepare purchase orders for local deliveries and container shipments.
- Coordinate with vendors and logistics partners to ensure timely fulfilment.
Finance & Administration
- Track and manage payment schedules.
- Maintain and follow up on credit notes.
- Assist with Xero reconciliation and data preparation for tax filings (training provided).
Reporting & Analytics
- Generate accurate, brand-wise sales and performance reports from the Shopify backend.
HR & Payroll Support
- Assist in payroll processing and maintain staff data and records.
General Operations Support
- Handle ad-hoc administrative tasks to keep daily operations seamless.
Qualifications & Skills
- 15 years experience as an Executive/Personal Assistant, Operations Coordinator, or Administrative Officer.
- Strong organisational and time-management abilities.
- Proficiency in Microsoft Excel/Google Sheets (must-have).
- Familiarity with Xero or similar accounting tools (training provided).
- Excellent written and verbal communication skills.
- Ability to multitask, prioritise, and work independently.
Key Attributes
- Proactive, eager to learn, and solution-oriented.
- Discreet and trustworthy with sensitive information.
- Team player with leadership potential.
About WHACK Sports Australia
WHACK Sports is Australia's fastest-growing specialist cricket/sports retailer, with flagship stores in Brisbane, Gold Coast and Melbourne, plus a thriving e-commerce presence. Our 3040 person team delivers world-class expertise and innovative retail experiences to players from first-time juniors to elite professionals.
Our culture is entrepreneurial, fast-moving, and growth-drivenideal for people ready to take ownership and make an impact.
What We Offer
- Career Growth: Clear path to senior operational or team-lead roles within 34 years.
- Learning Culture: Hands-on exposure to finance, logistics, HR, and analytics.
- Impactful Work: Direct collaboration with senior management in a dynamic, expanding organisation.
- Flexible/Hybrid Setup: Remote or hybrid options to suit your lifestyle.
- Global Exposure: Opportunity to travel to Australia for the right candidate.
Work Schedule
- Early Start, Early Finish: 5:30 a.m.3:30 p.m. IST, plus a half-day Saturday, aligning with Australian business hours.
- More Time for You: Enjoy free afternoons and evenings while working full-time.
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