Administrative Assistant

2 days ago

India iFlow Inc. Full time

Job Description

Job Description

Schedule- 8 hour days between 7 AM and 6 PM PACIFIC TIME ZONE

Job Description

Position Overview: We are looking for a highly organized and detail-oriented individual to serve as a Remote Administrative Partner to CFO and VP, Investor

Relations that are based in the US. The Administrative Partner will work closely with the Leaders on executive general administrative activities that are required to maintain day to day smoothoperations.

Responsibilities

- Calendar Management Skilled at managing internal and external meetings; ability to manage incoming priorities and exercise judgement, knowledge of priorities and level of importance of requests. Includes coordinating with US peers to align on meeting scheduling and travel requirements.
- Travel Support Utilizes company travel systems and policies to arrange travel; ensures that leaders are prepared with required travel information and documentation as well as ad hoc support whilst the leaders are traveling.
- Material/Data Preparation supports the preparation of presentation materials and data requests. Leverages contacts within the organization to collect and synthesize information and input. Works on a variety of topics requiring awareness of operations across the organization and processes to access and collect information.
- Expenses - enter and own all expense reporting
- Maintains a strict level of complete confidentiality with a high volume of confidential information
- Assist with special projects and other tasks as assigned by management.
- Other administrative tasks such as remote event support, i.e. ordering catering, ordering swag, reserving conference rooms

Job Requirements

- Bachelor's degree or equivalent experience
- 4+ years of experience as an administrative/executive assistant, virtual assistant, or similar role providing support to senior-level executives.
- Ability to exercise judgment within generally defined practices and policies in order to solve problems
- Ability to quickly become familiar with company operations, policies, and procedures and leverage to perform job related tasks.
- Fosters relationships with key stakeholders and partners in Europe and USA.
- Excellent computer skills and understanding of Microsoft Office Suite, handheld mobile technologies and applications
- Strong organizational skills with the ability to multi-task and prioritize tasks effectively in a fast-paced, high pressure environment
- Excellent communication and interpersonal skills, both written and verbal;

Excellent proficiency in the English Language

- Ability to work independently and collaboratively in a remote team environment with little to no supervision
- Flexibility to adapt to changing schedules and work hours as required by the hybrid schedule.
- Availability to work alternating weeks on local Serbia hours and US Pacific time hours.
- Experience working in a remote or virtual office environment is a plus.
- Positive attitude and business acumen
- Ability to multi-task in a fast-paced environment and anticipate last minute changes
- Team player

  • Administrative Assistant

    2 weeks ago

    Bengaluru, India AFCONCEPT Full time

    Job Description Company Description We suggest you enter details here. Role Description This is a full-time on-site role located in Bengaluru for an Administrative Assistant. The Administrative Assistant will be responsible for performing a variety of administrative tasks such as managing phone calls, scheduling meetings, and maintaining organized...

  • Administration Assistant

    2 weeks ago

    Bengaluru, India SAMARTH REALTY DEVELOPERS PRIVATE LIMITED Full time

    Job Description Company Description SAMARTH REALTY DEVELOPERS PRIVATE LIMITED is a construction company located in Bengaluru, Karnataka. Our company is dedicated to providing high-quality construction services and is based at No.1 Sery No.24, Vajarahalli, Thalaghattapura Post, Uttarahalli Hobli, Kanakapura Main Road. We aim to deliver exceptional real...

  • Administrative Assistant

    4 days ago

    Noida, India Invest Mango Full time

    Job Description Company Description Invest Mango is a reputed Real Estate Portfolio and Strategic Management Company. Specializing in the premium segment of commercial and residential real estate across India, Invest Mango provides comprehensive solutions to clients seeking superior real estate investments. Our expertise in strategic management ensures...

  • Administrative Assistant

    2 weeks ago

    Gurugram, Gurugram, India ProfitableRooms Full time

    Job Description Company Description ProfitableRooms is a full-service Revenue Optimization and Hospitality consulting company. We assist hotels and resorts in optimizing revenue from existing demand and developing new demand through Revenue Management, Distribution, and e-Commerce solutions. Leveraging advanced analytics, we help clients stay ahead of the...

  • Administrative Assistant

    4 days ago

    India Triple Full time

    Job Description Triple Triple is leading the way in remote work solutions, helping small and medium-sized businesses in North America build highly efficient remote teams for Administration, Customer Service, Accounting, Operations, and back-office roles. Our focus has always been on our Clients, People, and Planet, ensuring our operations contribute...

  • Administrative Assistant

    1 week ago

    Kozhikode / Calicut, Kozhikode, India Blitz Academy Pvt Ltd Full time

    Job Description Company Description Blitz Academy Pvt Ltd, established in 2011 in Cochin, Kerala, is a leader in providing top-tier training and government certification in fields such as oil & gas, logistics, MEP, and QA/QC (Mechanical, Civil, Electrical). we pride ourselves on empowering students with quality education and professional development. With...

  • French Speaking Administrative Assistant

    2 weeks ago

    India Albert Learning Full time

    Date : 23/08/2025 Place : Work from home - India, India Employment Type : Full time Industry : EdTech, E-learning, French Assistant, Administrative Assistant **Description**: We are looking for a proactive and adaptable French-speaking female Assistant to support the COO with administrative, operational, and accounting tasks. The role requires excellent...

  • Administrative and Accounting Assistant

    3 days ago

    India ALIANDO Full time

    Job Title: Administrative And Accounting Assistant Department: Finance Position Type: Remote, India Working Hours - 12:30 PM to 9:30 PM IST  Company Overview: ALIANDO is an award-winning Azure Expert Managed Service solutions company focused on selling and deploying Microsoft technologies for U.S. and international companies. For over 20...

  • French Speaking Administrative Assistant

    3 days ago

    India Albert Learning Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Date : 23/08/2025Place : Work from home - India, IndiaEmployment Type : Full timeIndustry : EdTech, E-learning, French Assistant, Administrative AssistantDescriptionWe are looking for a proactive and adaptable French-speaking female Assistant to support the COO with administrative, operational, and accounting tasks. The role requires excellent English and...

  • Administrative Assistant

    4 days ago

    Bhubaneswar, India Clans Machina Full time

    Job Description Position: Admin Assistant to CEO Location: Bhubaneswar, Odisha Experience: 25 years (HR / Admin / Accounts) About the Role: We are seeking a proactive and detail oriented Admin Assistant to CEO to support leadership at Clans. The role demands strong communication, organizational and analytical skills to enable smooth functioning of the...