Administrative Assistant

3 weeks ago

India iFlow Inc. Full time

Job Description

Job Description

Schedule- 8 hour days between 7 AM and 6 PM PACIFIC TIME ZONE

Job Description

Position Overview: We are looking for a highly organized and detail-oriented individual to serve as a Remote Administrative Partner to CFO and VP, Investor

Relations that are based in the US. The Administrative Partner will work closely with the Leaders on executive general administrative activities that are required to maintain day to day smoothoperations.

Responsibilities

- Calendar Management Skilled at managing internal and external meetings; ability to manage incoming priorities and exercise judgement, knowledge of priorities and level of importance of requests. Includes coordinating with US peers to align on meeting scheduling and travel requirements.
- Travel Support Utilizes company travel systems and policies to arrange travel; ensures that leaders are prepared with required travel information and documentation as well as ad hoc support whilst the leaders are traveling.
- Material/Data Preparation supports the preparation of presentation materials and data requests. Leverages contacts within the organization to collect and synthesize information and input. Works on a variety of topics requiring awareness of operations across the organization and processes to access and collect information.
- Expenses - enter and own all expense reporting
- Maintains a strict level of complete confidentiality with a high volume of confidential information
- Assist with special projects and other tasks as assigned by management.
- Other administrative tasks such as remote event support, i.e. ordering catering, ordering swag, reserving conference rooms

Job Requirements

- Bachelor's degree or equivalent experience
- 4+ years of experience as an administrative/executive assistant, virtual assistant, or similar role providing support to senior-level executives.
- Ability to exercise judgment within generally defined practices and policies in order to solve problems
- Ability to quickly become familiar with company operations, policies, and procedures and leverage to perform job related tasks.
- Fosters relationships with key stakeholders and partners in Europe and USA.
- Excellent computer skills and understanding of Microsoft Office Suite, handheld mobile technologies and applications
- Strong organizational skills with the ability to multi-task and prioritize tasks effectively in a fast-paced, high pressure environment
- Excellent communication and interpersonal skills, both written and verbal;

Excellent proficiency in the English Language

- Ability to work independently and collaboratively in a remote team environment with little to no supervision
- Flexibility to adapt to changing schedules and work hours as required by the hybrid schedule.
- Availability to work alternating weeks on local Serbia hours and US Pacific time hours.
- Experience working in a remote or virtual office environment is a plus.
- Positive attitude and business acumen
- Ability to multi-task in a fast-paced environment and anticipate last minute changes
- Team player

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