▷ Immediate Start: Facilities Executive

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Facilities ExecutiveIntegrated Facilities ManagementPOSITION GOALSTo provide administrative support to FM for site teamsTo provide comprehensive management of services covering all facility services to the client with the focus of continuous improvementTo achieve financial and other targets given by Facility Manger Achievement of the service level agreements ROLES AND RESPONSIBILITIESSite Operations ManagementMonitoring of Housekeeping related activitiesArrangement of all consumables and supplies for Client VIP visitsInterfacing with the pest control for carrying out the pest control activities at the facility Monitoring the mail room activitiesPreparing the Daily Weekly and Monthly reportsCollecting all documents from the vendor for compliance auditInteracting with the Housekeeping vendor Taking facility rounds and find out snags and logging complaint with the Help Desk Follow up and close the complaint logged Effectively manage Facility team to ensure an on time deliverable system Routinely Inspect all services to ensure performance measures are being maintainedProvide assistance to FM in all administrative functions security issues and Facility services and any other administrative functions deemed by ClientOwnership of the Day-to-day administration including reports generation of the stock s tracker Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the dayInspect the turn out and attendance of the staff and sign the shift registerMeet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaintsOversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actionsCommunicate to the FM all incidents issues and pending problemsTake rounds of the facility regularly to identify issues in and initiate immediate rectification actionsVendor ManagementVendor grooming and real time monitoring of services and periodic reviews and ensure adherence to SLACarrying out Vendor Background Checks Processing of vendor InvoicesOthersMaintaining external employee data Preparing floor register for Health and Safety IssuesCompile and update site account details Coordinate and organize events requestedAssist in the preparation of Daily reports Weekly Report and Monthly Management Report24 7 emergency call support and site attendance are requiredParticipate in emergency evacuation procedures including crisis management and business continuityCANDIDATE SPECIFICATION KEY SELECTION CRITERIA Ideal Experience Tertiary qualifications in property building or facilities management preferable Excellent people skills and ability to interact with a wide range of client staff and demands Demonstrated experience with tendering and service improvement initiatives required Knowledge of occupational safety requirements Strong PC literacy and proven ability to manage daily activities using various systems Key Performance Measures Reports on time Accurate billing and invoicing Zero stock out of situation Maintain high standards of housekeeping of facility What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site Jalandhar PBScheduled Weekly Hours 48If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and or overall selection process you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL