3 Days Left personal assistant

1 week ago


Bengaluru, Karnataka, India Matrix Hr Technologies Private Limited Full time
Job Description

Key Responsibilities:

- Administrative Support:
- Manage the executives calendar, schedule appointments, meetings, and travel arrangements.
- Screen and prioritize phone calls, emails, and other forms of correspondence.
- Prepare and organize meeting materials, agendas, and presentations.
- Maintain a filing system for documents, both physical and digital.
- Handle confidential information with discretion and professionalism.
- Travel & Logistics Management:
- Coordinate travel itineraries, including flights, accommodation, and transport arrangements.
- Ensure smooth and timely travel experience by managing logistics, reservations, and necessary travel documents.
- Communication & Correspondence:
- Draft, review, and send communications (emails, letters, etc.) on behalf of the executive.
- Maintain good communication with internal and external stakeholders, ensuring that requests and inquiries are addressed in a timely manner.
- Meeting Coordination:
- Organize meetings, ensuring all logistical arrangements are made (conference room booking, video conferencing setup, etc.).
- Attend meetings as needed, take minutes, and follow up on action items.
- Personal Errands & Tasks:
- Run errands for the executive, such as shopping, personal appointments, or other tasks that may require attention outside of the office environment.
- Handle personal requests and provide necessary assistance for daily personal and professional tasks.
- Document Preparation & Management:
- Prepare reports, memos, presentations, and other documents as required.
- Maintain a comprehensive filing system for personal and business-related documentation.
- Event Planning:
- Assist with organizing and coordinating events, conferences, or social functions, ensuring everything runs smoothly.
- General Assistance:
- Perform general administrative duties as assigned by the executive, ensuring that all tasks are handled efficiently and on time.

Qualifications:

- Education:
- High school diploma or equivalent (Bachelors degree preferred).
- Experience:
- Previous experience as a Personal Assistant or in a similar administrative support role is preferred.
- Experience managing executive calendars and handling confidential information.

HR Recruiter

Bhavana

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