Senior Office Services Assistant

Job Description Requisition ID: 288595 - Relocation Authorized: National - Family - Telework Type: Full-Time Office/Project - Work Location: Chennai Extraordinary Teams Building Inspiring Projects Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report . Bechtel's India offices support the execution of projects and services around the world. Working seamlessly with Bechtel's global business units, project sites, customers, and suppliers, our teams have delivered more than 125 projects since 1994. With offices in Gurgaon, Vadodara, and Chennai there are exciting career opportunities for candidates who are passionate about delivering projects that make a lasting, meaningful difference for people and communities around the world. Job Summary Assisting the Manager of Office Services in managing the administrative services at Chennai branch. Having knowledge of ISO standards applicable on an office facility, with highest level of commitment to safety and ethical behavior. Job Dimensions Supervision Received - Receives general operational direction from assigned manager(s)/Supervisor. Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services. Supervision Exercised - Provide operational and/or functional support to other staff members on administrative matters. Supervise and manage the IFM service provider for their efficient execution of services as per the SLA Contacts - Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties - Vendors, Clients, company management and jobsite personnel Major Responsibilities - Preferred to have prior experience in setting up of a new facility, which would involve coordinating construction activities, management of temporary office space and ensuring all safety standards have been established before start of operations. - Ensuring 24x7 availability of facilities with zero break downs of services (viz. Space Allocation, Utilities, Housekeeping Services, Pantry & Cafeteria etc.) - Managing office service contracts, ensuring timely renewals, and tracking performance of the deliverables by vendors. - Responsible for implementation of BIPL Safety & Security Standard thus ensuring a safe & secure office premises. - Keeping track of all office expenses and procurement. - Liaison with government and non-government agencies, as may be required from time to time. - Tie-up with hotel for visitor's accommodation and transport agency for local commute. - Coordinating legal & statutory compliances applicable on Chennai Office. - Preparing MIS reports - Coordinating and managing celebrations of events as directed by the management. Education And Experience Requirements - Qualification: Graduate with Proficiency in Microsoft Applications. In-depth in MS Excel/MS word/Power point - Strong organizational and multi-tasking skills Required Knowledge And Skills - Good Knowledge of written and spoken English, Tamil & Hindi. - Collaborative & Customer Centric - Good Communication Skills Total Rewards/Benefits For decades, Bechtel has worked to inspire the next generation of employees and beyond Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse Teams Build The Extraordinary As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of One Team, respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy. Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [Confidential Information]