Office Assistant Jobs Opening in Apex Services at Ashok Nagar, ChennaiLess

Position Overview We are seeking a dedicated, organized, and proactive Office Assistant to support our administrative and operational functions. The ideal candidate will be responsible for handling office tasks, coordinating communication, assisting various departments, and ensuring smooth day-to-day operations. This role requires someone with excellent communication skills, a warm personality, and the ability to work effectively under limited supervision. The Office Assistant acts as the backbone of the organization, supporting managers, employees, and clients by performing various administrative duties to maintain an efficient and professional workplace environment. Key Responsibilities 1. Administrative Support Manage daily office operations and provide administrative assistance to the management and team members. Handle word processing, prepare letters, memos, presentations, and other documentation as required. Draft, edit, and format official correspondence with clarity and professionalism. Maintain accurate filing systems (both physical and digital) for easy retrieval of documents. Assist with preparing reports, maintaining records, and organizing company data. 2. Front Desk and Reception Duties Greet visitors, clients, and employees with a positive and welcoming attitude. Answer, screen, and direct phone calls to the appropriate departments or personnel. Handle incoming and outgoing correspondence, including emails, couriers, and postal mail. Schedule and coordinate appointments, meetings, and conference calls as needed. 3. Office Coordination and Support Coordinate office activities to ensure seamless workflow between departments. Maintain office supplies by monitoring inventory, placing orders, and managing stock. Ensure that office equipment such as printers, copiers, and phones are in good working condition. Collaborate with vendors, suppliers, and service providers for office-related requirements. Assist in organizing company events, workshops, and employee engagement activities. 4. Documentation and Record-Keeping Maintain employee records, invoices, bills, and other essential documents accurately. Update databases, spreadsheets, and systems to keep information organized and accessible. Assist the HR and Finance teams with basic documentation and data entry tasks. Ensure confidentiality and security of company information at all times. 5. Communication and Coordination Act as a point of contact between management, employees, and external stakeholders. Handle inquiries from clients and customers professionally and promptly. Ensure effective internal communication by circulating announcements and updates. Support team members by coordinating schedules and following up on tasks. Required Skills and Competencies 1. Communication Skills Excellent verbal and written communication skills in English and local languages. Ability to draft professional emails, letters, and reports with clarity. Confident in interacting with employees, management, and clients. 2. Organizational Skills Strong ability to prioritize tasks, manage time, and meet deadlines. Capability to handle multiple tasks simultaneously in a fast-paced environment. Detail-oriented and focused on delivering error-free work. 3. Technical Skills Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with email systems, printers, and office software tools. Knowledge of data entry and database management will be an added advantage. 4. Interpersonal Skills Warm, friendly, and approachable personality. Ability to work collaboratively within a team as well as independently. High levels of professionalism, patience, and adaptability. 5. Problem-Solving Skills Proactive in identifying office-related issues and suggesting solutions. Ability to handle unexpected situations and resolve them efficiently. Quick learner with a positive attitude towards taking on new challenges. Educational Qualifications Mandatory: High school diploma, intermediate, or equivalent. Preferred: Bachelor’s degree or diploma in Administration, Business Management, or a related field. Certifications in office management, business communication, or IT skills will be an added advantage.More information about this Office Assistant JobPlease go through the below FAQs to get all answers related to the given Office Assistant jobWhat are the job requirements to apply for this Office Assistant job position? Ans: A candidate must have a minimum of fresher as an Office Assistant What is the qualification for this job? Ans: The candidate can be a Graduate from any of the following: Diploma, B.Com, B.Pharm, BA, BBA/BBM, BCA, BE/B.Tech, 12th Pass (HSE), MHA(HEALTH) What is the hiring Process of this job? Ans: The hiring process all depends on the company. Normally for an entry level, hiring the candidate has to go for Aptitude, GD (If they look for communication),Technical test and face to face interviews.This Office Assistant is a work from home job? Ans: No ,its not a Work from Home Job. How many job vacancies are opening for the Office Assistant position? Ans: There are immediate 1 job openings for Office Assistant in our Organisation. Diploma, B.Com, B.Pharm, BA, BBA/BBM, BCA, BE/B.Tech, 12th Pass (HSE), MHA(HEALTH)