Associate Travel

Job Description

The T&E and Corporate Card Process associate will be responsible for supporting the companys travel and expense reimbursement process and corporate card program.

This role ensures compliance with company policies, optimizes expense management, and provides support to employees regarding expense reporting and corporate card usage.

Key Responsibilities:

- Travel & Expense Management:

- Coordinate the end-to-end travel and expense reimbursement process.
- Review and approve employee expense reports for accuracy, compliance, and appropriate documentation in Concur.
- Ensure timely processing of reimbursements according to company policies.
- Address and resolve discrepancies and non-compliance issues.

- Corporate Card Program Administration:

- Run the corporate card issuance, activation, and deactivation process.
- Monitor corporate card usage to ensure compliance with company policy.
- Reconcile corporate card transactions and resolve any discrepancies.
- Serve as the main point of contact for corporate cardholders, assisting with inquiries and issues.

- Policy Development and Compliance:

- Educate employees on T&E policies, corporate card guidelines, and standard processes.
- Conduct regular audits to ensure compliance and identify areas for improvement.

- Reporting and Analysis:

- Generate regular reports on T&E and corporate card expenses, highlighting trends and areas of concern.
- Provide insights and recommendations to management based on data analysis.

- System Management:

- Maintain and run the expense reporting system (e.g., Concur, SAP, etc.).
- Ensure system configurations align with company policies and reporting requirements.
- Collaborate with IT and system vendor to resolve technical issues and implement system enhancements.

- Employee Support and Training:

- Deliver training sessions and materials to employees on expense reporting and corporate card usage.
- Offer ongoing support to employees regarding expense submission, policy clarification, and system navigation.

- Continuous Improvement:

- Stay updated on industry standard processes and technological advancements in T&E management.
- Implement process improvements to operations and improve user

- Corporate Business Credit Card Payment (IBCP) Reconciliation:

- Be responsible for the reconciliation of corporate business credit card statements with submitted expenses and receipts.
- Ensure all corporate card transactions are correctly categorized and posted to the appropriate accounts.
- Investigate and resolve any discrepancies between credit card statements and expense reports.
- Monitor outstanding corporate card balances and follow up with employees to ensure timely submission of expenses.

- System and Process Management:

- Use and maintain the expense management and reconciliation systems (e.g., Concur, SAP, Oracle R12/ Fusion etc.).
- Collaborate with IT and system vendors to resolve any technical issues and implement system improvements.
- Continuously seek ways to enhance the reconciliation process for efficiency and accuracy.

Abilities:

- Proven understanding of T&E policies, corporate card processes, and compliance requirements.
- Proficiency in expense management systems (e.g., Concur, SAP, Oracle R12 / Fusion)
- Good analytical and problem-solving skills.
- Attention to detail and high level of accuracy.
- Good communication and social skills.
- Ability to handle critical information with confidentiality and integrity.

LSEG Purpose and Values

Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth. Underpinning our purpose, our values of Integrity,Partnership, Excellence and Change set the standard for everything we do, every day. They guide the way we interact with each other, the partners we work with and our customers. Delivering on our purpose and living up to our values is a responsibility that we all share.

To achieve our ambitions through a strong culture, People Leaders need to role model our Values and create the culture for everyone at LSEG to be at their best.

Join us and be part of a team that values innovation, quality, and continuous improvement. If you&aposre ready to take your career to the next level and make a significant impact, we&aposd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyones race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants&apos and employees&apos religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what its used for, and how its obtained, your rights and how to contact us as a data subject.

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.

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