Business Support, Events Executive
2 weeks ago
JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Responsibilities 1 Manage Client Visits Booking of board room Respond to Client visit requirements within 4 hours of receiving the communication Coordinate with operations vendors in executing the event requirements Getting the room cleaned Standard Board room Setup Manage client ground transportation Flower arrangement Food order as per the request Menu Tents Name Tents Visitor passes Feedback from client Collate all event related costing based on consumption Get approval for all expenses end of every event Process bills and ensure payments are made Take necessary action in case of any shortfalls in the arrangements made 2 Manage Internal Events Booking the Auditorium Cafeteria Coordinate with operations in executing the event requirements Getting the space cleaned and arranged as per the requirement Food order as per the request Getting the A V and entertainment requirements done through vendors as per the requirement Provide information on Vendor passes Get pre approvals PO for the arrangements to be confirmed Receive Feedback from client Collate all event related costing based on consumption Get approval for all expenses end of every event Process bills and ensure payments are made Take necessary action in case of any shortfalls in the arrangements made 4 Tracking Track all the onsite events and the expenses related to the same 5 Reporting-Submit Monthly onsite report Monthly Projector Report Monthly SLA Report Monthly Spent report Daily Event Schedule Teamwork Expectations Respond to internal and external customers in a timely and professional manner Part of a positive working environment by maintaining a professional friendly and respectful attitude Maintain a teamwork philosophy by contributing equally taking initiative provide support following through on tasks and communicating openly and honestly Contribute to practice knowledge sharing within the team and within the department Location On-site -Kolkata WBIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements Were interested in getting to know you and what you bring to the table JLL Privacy NoticeJones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL Jones Lang LaSalle
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