Immediate Start Project Coordinator

Job Description

- We leverage deep actuarial, plan design and pension administration expertise and tools to design retirement plans
- We help employers mitigate risk by better understanding liabilities, building plans that enhance retirement readiness and serving participants with unmatched satisfaction
- Our investment team provides a spectrum of services including Investment Consulting, Delegated Investments and Alternative Investments, helping clients to optimise their potential risk-adjusted performance in a volatile market environment

GENERAL DESCRIPTION OF ROLE:

- The Project Coordinator (PC) is a support role focused on the day to day working of the Wealth Pension admin and/or Business Unit Project Management Office (PMO)
- The role can report to a PM II or above
- This role is important in managing day to day PMO functions such as internal metrics, client facing change orders, annual project cycles and one-off projects
- The PC will typically manage change of less than $USD30,000 (or equivalent) in fees
- The Project Coordinator is a role model for the values of the firm

JOB RESPONSIBILITIES :

- Ongoing Change Knowledge of their clients wealth pension admin plan detail to enable them to support the client and the internal team Demonstrates an understanding of Aon s PA model and actively supports the Service Delivery Manager (or equivalent business unit role) in building a client s plan to this Has a good understanding of the COE PMO toolkit and applies this to any project work they are asked to support
- Has a good understanding of all administration tasks performed, including but not limited to, HRIS processing, joiners, leavers, changes, payroll and providers to support the change process Work with the Service Delivery Manager (or equivalent business unit role) to support the change process, acting as a back up to the Service Delivery Manager (or equivalent business unit role) with work (as required)
- Project Management & Change Management Primarily responsible for all management information reporting within the project office Management information reporting to the BU PMO lead Analyzing and mapping out existing processes and procedures Undertakes process improvement to PMO methodology following feedback from Lessons Learn workshops or peer feedback
- Project Methodology librarian responsible for the organization and storage of PMO methodology including Version control of key PMO processes and templates SharePoint Administration of Methodology SharePoint sites and also supporting Client facing project managers with the administration and maintenance of client facing SharePoint project repositories
- Manages business as usual client projects with support of the Service Delivery Manager (or equivalent business unit role), where required
- Attends client meetings relating to own or another project being carried out on the team; Projects include, but not limited to, annual enrolment, scheme design and legislative changes, and conversions
- Can work on multiple client events at any one time but typically for an individual client
- Work under the direction of a PM II or above Maintain and update risk/issue/action documents relating to any project they are working on; Consider and manage the broader impact of change
- Actively seeks innovative solutions when a change is requested and presents to the client for consideration
- Acting as key point of coordination in project planning, prepare testing implementation and closure for projects
- Ensuring that the project delivers its objectives in line with its scope;

SKILLS/COMPETENCIES REQUIRED:

- Domain Knowledge In-depth knowledge or willingness to learn Wealth PA In-depth knowledge of pension processes across online benefits Some regulatory and legislative knowledge relating to Online benefits Schemes
- Technical Skills Advanced Microsoft Office skills Excellent knowledge of Aon tools
- Previous experience planning with Microsoft Project is desirable Previous experience of MS Power BI is desirable Analytical Skills Ability to analyze processes and identify improvements Ability to identify and respond to risks Ability to focus on details
- Ability to analyze PMO data and provide executive summaries for senior leadership Communication Skills Ability to communicate and technical ideas Ability to lead meetings and conference calls when required Ability to negotiate with supervision direction
- Ability to host and facilitate online meetings preferably with experience of WebEx Teams Experience working internationally with team members from USA, Mexico, Europe, or Asia Pacific (particularly India) would be an advantage Project Management Ability to co-ordinate colleagues on assigned project work Ability to work effectively in a project team
- Time Management Excellent time management & organizational skills Able to meet tight deadlines under time pressure Able to prioritize tasks according to volumes Able to deal with stress Able to coordinate other colleagues responsibilities

HOW WE SUPPORT OUR COLLEAGUES

- In addition to our comprehensive benefits package, we are proud to be an equal opportunity workforce
- At Aon, we believe a diverse workforce is an innovative workforce
- Our agile, inclusive environment allows colleagues to manage their we'llbeing and work/life balance while empowering you to be your authentic self
- Furthermore, all colleagues enjoy two Global we'llbeing Days each year, encouraging them to take time to focus on themselves
- We offer a variety of workstyle options through our Smart Working model, but we also recognize that flexibility goes beyond just the place of work