Executive Assistant

Role: Executive Assistant for a Leading delivering Services to clients across industry sectors for Over 40yrs. Work Location: Delhi (South Delhi) Occasional travel may be required Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working) Company: A Leading delivering services to clients across industry sectors for over 40 years. Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our Partner. The ideal candidate will be a motivated and detail-oriented professional, capable of handling a variety of administrative tasks with a high level of confidentiality and efficiency. The Executive Assistant will play a crucial role in enabling smooth operations, managing schedules, and helping the partner with daily activities. Key Responsibilities: 1. Calendar Management: o Manage and coordinate Partner’s schedules, appointments, and meetings. o Ensure optimal time management by organizing daily agendas, meetings, and events. o Handle meeting logistics, including location, equipment, and materials required. 2. Communication & Correspondence: o Act as a liaison between the Partner and internal/external stakeholders. o Screen and prioritize calls, emails, and correspondence, responding on behalf of the Partner when appropriate. o Draft, proofread, and manage reports, proposals etc. 3. Travel Coordination: o Organize and manage travel arrangements, including flights, hotels, and itineraries. o Prepare detailed travel itineraries, ensuring all logistics are arranged smoothly. 4. Meeting Preparation: o Prepare presentations, reports, and other documents for meetings. o Take minutes during meetings and ensure action items are tracked and followed up. 5. Project Management Support: o Assist with tracking key projects and initiatives, ensuring deadlines are met. o Manage timelines, deliverables, and follow up on progress as directed. 6. Confidentiality & Data Management: o Maintain a high level of confidentiality with sensitive information. o Organize and maintain files, records, and documentation in an efficient manner. 7. General Administrative Support: o Perform other administrative duties as required, including preparing expense reports and handling confidential documents. o Support in organizing internal and external events as required. 8. Relationship Management: o Build and maintain relationships with key stakeholders, both internally and externally, on behalf of the Partner Qualifications and Skills: Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role. Skills: o Strong organizational and time-management skills. o Exceptional communication skills, both written and verbal. o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). o Ability to manage multiple tasks and prioritize effectively. o Strong attention to detail with an ability to maintain confidentiality. o Ability to work independently and proactively with minimal supervision. Personal Traits: o Professional demeanour and excellent interpersonal skills. o Highly adaptable with a solution-oriented mindset. o Ability to work under pressure and handle sensitive situations with tact and diplomacy. Working Conditions: • Full-time position • Occasional travel may be required • Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)