3 Days Left: Personal Assistant

4 weeks ago

Mumbai India Avlanii Fine Gems & Jewelry Full time

Job Description

Role Overview

The Personal Assistant will provide comprehensive administrative, organizational, and personal support to ensure the smooth running of both professional and personal affairs. This role requires discretion, adaptability, and the ability to anticipate needs while maintaining a high level of professionalism.

Key Responsibilities

Administrative & Organizational Support

Manage daily schedules, calendars, and appointments.

Organize travel arrangements, including flights, accommodations, and itineraries.

Draft, review, and manage correspondence, emails, and official communications.

Prepare reports, presentations, and documents as required.

Maintain and update files, databases, and contact lists.

Business Support

Assist in coordinating meetings, events, and client interactions.

Handle confidential information with the utmost discretion.

Track expenses, manage reimbursements, and liaise with accounts when needed.

Support in research, data collection, and preparation of briefing materials.

Personal Support

Manage personal errands and household requirements as requested.

Coordinate with vendors, service providers, and staff for personal and professional needs.

Ensure smooth functioning of day-to-day requirements, both business and personal.

Qualifications & Skills

Bachelor's degree preferred; additional certifications in administration or management are a plus.

Minimum 24 years of relevant experience as a PA, Executive Assistant, or in a similar role.

Exceptional organizational and multitasking skills.

Excellent verbal and written communication skills.

Strong proficiency in MS Office / Google Workspace (Docs, Sheets, Slides).

Ability to adapt to fast-paced environments and manage shifting priorities.

High degree of discretion, integrity, and confidentiality.

Professional appearance and demeanor.

Desired Attributes

Proactive and resourceful; anticipates needs before they arise.

Flexible and calm under pressure.

Strong interpersonal skills with the ability to liaise confidently with high-profile individuals.

Discreet, trustworthy, and reliable.

Willingness to occasionally work outside standard hours when required.

Compensation & Benefits

Competitive salary based on experience.

Performance-based incentives.

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