Office Administrator

22 hours ago

Nagercoil TN IN Frank & David Labs Private Limited Full time

Experience 2-4 Years Key Responsibilities Office Administration Operations Oversee daily office operations ensuring all facilities are functional and well-maintained Manage office opening and closing routines including generator DG operation and power backup readiness Schedule and monitor maintenance repairs and annual service contracts AMCs Manage petty cash and maintain accurate expense and invoice records Submit all bills and supporting documents to the accounts team for reconciliation Maintain strong relationships with vendors negotiate terms pricing and service quality Source and evaluate new vendors for cost and quality optimization Maintain inventory of office supplies pantry items and consumables ensure timely replenishment Supervise housekeeping staff to maintain a clean organized and safe office environment Support other departments in organizing internal and external events meetings conferences and travel logistics Coordinate logistics materials and on-site assistance during events or meetings Ensure outsourced services are completed on time within budget and at desired quality levels Asset IT Management Maintain accurate records of all office and IT assets manage allocation and movement of equipment Conduct periodic audits to prevent loss or misuse of assets Oversee repair maintenance and replacement of IT equipment such as laptops routers and printers Provide first-level IT support for PCs LAN Wi-Fi Internet and other hardware issues Coordinate with IT vendors for timely troubleshooting and service renewals Vendor Financial Coordination Follow up with clients or vendors for payments and renewals Track and manage contracts invoices and due dates Support cost-control and budgeting for office administration activities Skills Competencies Proven experience in office administration and facility management Proficiency in MS Office Excel Word PowerPoint Excellent English communication and email writing skills Strong organizational and coordination skills Vendor management and negotiation expertise Basic IT and troubleshooting knowledge Analytical thinking and attention to detail Good documentation and record-keeping ability Professional demeanour and problem-solving attitude Job Types Full-time Permanent Benefits Health insurance Paid sick time Provident Fund

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