Office Administrator

Job Category Administrative Support Job Summary The Office Admin plays a crucial role in supporting the human resources sales office operations and Finance department in our Bengaluru India office The role manages administrative tasks related to employee recruitment onboarding benefits administration office hygiene security and compliance sales support and other tasks as per business requirements The role supports HR Sales Finance management on various office projects as needed Duties Responsibilities Provide HR assistance with the following recruitment and onboarding activities Arranging and coordinating candidates interviews for open positions in India Onboarding of new employees preparing all necessary security access for new employees including business cards and other new hire checklist items Maintaining employee records for insurance printing and preparing business cards Manage attendance and leave system for India team Coordinate with Country Manager and other regional managers for their travel issue of any sales items needed Assists with travels Visa for India employees coordinate with the local travel agent and international offices if needed in a timely fashion Point of contact for receiving office mail office maintenance administration Security systems Answer Online Housekeeping Company etc Invoice processing for office vendors ensuring that all items are invoiced and paid on time Assists with preparation of company meetings events Manage contract and renewals with various office vendors including office lease Managing the purchase of all Office supplies such as pantry items stationary and maintain stock Maintain office first aid Manage office security staff and housekeeping teams Ensuring Insurance and Worker s comp documents are up to date by working with HR Prepare regular reports for senior management on employee-related administrative tasks and office operations Help the sales team in organizing of medical events such as conferences CME s RTM s and the likes This would involve hotel bookings air bookings ground transportation etc Maintain commonly used documents which will be used for quotes in Govt tenders etc Help the sales team in creating quotes on existing formats which will be used by the sales team to send to Hospital and other medical institutions Other ad hoc tasks projects as and when needed as per business requirements which may require collaboration with international teams within Masimo Minimum Qualifications Minimum Qualifications One to five years of prior experience as an Office administrator Receptionist Attention to details is a must-have for this role Computer proficiency with Microsoft Office suite Outlook Word Excel and PowerPoint Experience in calendar management across time zones Managed employee data travel bookings and documentation Coordinated and Led office events and employee relation activities Must have excellent communication skills Must be a Team player with the ability to work in a complex organization Must be able to work in a high-paced environment with frequent interruptions tight deadlines and multiple projects at the same time Shifting project priorities and have the ability to multi-task Must have a Positive attitude and sense of prioritizing work as per deadlines Must be a self-starter and be able to work independently Preferred Qualifications Experience with Coupa Invoice Processing system Education Any degree diploma from a recognized university is required Physical requirements Work Environment This position primarily works in an office environment It requires long stretches of sitting and infrequent standing and walking Heavy daily use of a computer and other computing and digital devices is required May stand for extended periods when walking in the facilities The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described Masimo is proud to be an EOE M F D V and we are committed to Diversity at the corporate level