Personal Assistant to Director

4 weeks ago

Pune, Maharashtra, India PALMONAS Full time
Position Title- Personal Assistant to Director

Employment Type-Full-time

Location- Koregaon Park, Pune

Purpose of the role:

Provide high-caliber administrative and strategic support to Pallavi, enabling efficient execution of

day-to-day responsibilities and long-term initiatives. Act as a trusted partner to streamline

communications, manage priorities, and drive special projects.

Detailed Responsibility:

● Calendar & Travel Management: Coordinate a complex, multi-time-zone schedule, including

board meetings, investor calls, retail site visits and off-site events; arrange detailed travel

itineraries and accommodations.

● Communications: Draft, proofread and manage correspondence (emails, presentations, memos)

on behalf of Pallavi; serve as a gatekeeper to prioritize and route inquiries.

● Meeting Coordination: Prepare meeting agendas, collate briefing materials and take concise

action-oriented minutes; follow up on deliverables with cross-functional teams.

● Project Support: Drive special projects—retail expansion rollouts, investor due diligence, strategic

partnerships—by tracking milestones, coordinating stakeholders and surfacing risks.

● Information Management: Maintain organized digital and physical filing systems for contracts,

term sheets, board materials and confidential documentation; ensure data integrity and security.

● Stakeholder Liaison: Act as first point of contact for internal leadership, investors and external

partners; cultivate relationships with discretion and professionalism.

● Operational Excellence: Identify process improvements to enhance the efficiency of the Founder's

Office; implement tools (Asana, Notion, Slack workflows) to automate routine tasks.

Key Competencies:

Job related (Functional/ Technical) Behavioral Competencies:

● Expert in calendar systems (Google Calendar/Outlook), travel-booking platforms

● Exceptional organizational skills, high attention to detail and the ability to and MS Office (Word, Excel, PowerPoint) or Google Workspace anticipate needs.

● Strong communication, discretion handling confidential matters and a collaborative, get-it-done" attitude.

● Familiarity with project-management tools (Asana, Notion, Trello) and basic data reporting.

Experience:

● Mandatory

o 5 years as an Executive or Personal Assistant supporting C-suite executives, preferably in a high-growth startup or fast-paced environment.

● Desirable -

o Exposure to retail, e-commerce or consumer brands.

o Experience coordinating investor or board-level activities.

Educational Qualification:

● Mandatory - Bachelor's degree in Business Administration, Communications or related field.

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