Human Resources Administrator
1 week ago
Job Description Profile - HR Administrator Experience: 4+ years of experience Job Location: Pune Department: HR & Admin Team About LegaLogic LegaLogic is a full-service law firm formed in the year 2013, with offices in Pune, Nasik and Nagpur and with 100+ people team. LegaLogic works with marquee clients across various industries pan India. We are looking for a proactive and organized Admin Executive to oversee and manage the day-to-day administrative functions of the organization. The role requires a hands-on individual who can efficiently coordinate facilities, vendor relationships, and employee support functions to ensure smooth office operations. Duties & Responsibilities: 1. Office & Facility Management - Oversee the upkeep, maintenance, and safety of office premises. - Coordinate with building management, maintenance vendors, and internal teams for repairs and maintenance. - Ensure adequate availability and proper functioning of office equipment, utilities, and infrastructure. 2. Inventory & Procurement - Manage procurement of office supplies, stationery, pantry, and IT peripherals. - Maintain inventory records and ensure optimal stock levels. - Evaluate vendors, obtain quotations, and negotiate contracts to ensure cost-effectiveness and quality. 3. Hospitality, Travel & Accommodation - Arrange travel, stay, and logistics for employees, guests, and management. - Manage bookings, reimbursements, and vendor coordination for travel-related services. - Oversee hospitality for in-house and external meetings, including catering and visitor management. 4. Vendor & Housekeeping Management - Oversee housekeeping operations to ensure cleanliness and hygiene across office premises. - Supervise office boys and housekeeping staff, assigning daily tasks and ensuring discipline. - Maintain and monitor service quality of facility and housekeeping vendors. 5. Administrative Support & Calendar Management - Provide general administrative assistance to senior management. - Manage calendars, schedule appointments, and coordinate meetings and events. - Ensure timely communication, documentation, and follow-ups for administrative matters. 6. General Administrative Coordination - Manage courier, dispatch, and office communication systems. - Support onboarding of new employees with seating arrangements and admin kits. - Assist with event coordination and other administrative initiatives as needed. Must Have Skills & Qualifications: - Bachelor's degree in any discipline; specialization in Administration or Management preferred. - 36 years of experience in office administration or facilities management. - Strong organizational, communication, and negotiation skills. - Proficiency in MS Office and familiarity with facility or procurement management systems. - Ability to multitask, prioritize, and work independently with minimal supervision. How to Apply - Interested candidates should submit the resume to [Confidential Information] Important Note: Please carefully check the required experience and qualifications before applying. Only relevant applications we be considered. Please include HR Administrator - Application in the subject line
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