Admin Coordinator

Overview: Skills : Executive Assistant, Calendar Management, Travel and Expense Management, Vendor and Stakeholder Management, Global exposure, Advanced Excel. Experience : 3 to 5 Years Location : Hyderabad, Bangalore, Gurugram Shift : 2:00PM to 11:00 PM (IST) About Role The Admin Coordinator - Analyst plays a pivotal role in ensuring the smooth and efficient operation of administrative functions within the organization. This position involves coordinating office activities, supporting various departments and maintaining effective communication across teams About Omnicom Global Solutions Omnicom Global Solutions (OGS) has been established as a transformation hub, a GCC within the Omnicom ecosystem designed to deliver scalable, customized, and contextualized solutions that meet the evolving needs of our Practice Areas within Omnicom. Guided by the principles of Knowledge, Innovation, and Transformation, the core strength of OGS lies in its ability to leverage the collective expertise and resources within Omnicom, enhancing its capacity to innovate, collaborate, and lead in the industry. At OGS, our focus is on creating value for the Practice Areas within Omnicom. By working as partners and embedding within their ecosystem, we ensure our solutions are not only effective, but also truly aligned with their vision. With this step forward, we are progressing with Annalect India’s established 12–year legacy, built on a strong foundation of innovation, collaboration, and excellence. With over 4300+ talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the world’s most iconic brands, helping them move faster and achieve more—everywhere. We are growing rapidly and looking for passionate individuals to be part of this journey. Let us build this, together Why Omnicom Health (OH)? At Omnicom Health, you’re not just starting a job—you’re becoming part of something bigger. As one of the largest and most specialized global healthcare networks, we’re dedicated to building the ideas and solutions of tomorrow. Your career here is about growth, impact, and the chance to shape the future of healthcare. Every day, the work you do will contribute to a greater cause, making a real difference in people’s lives. About our agency - Adelphi Adelphi Group Worldwide is a unique consultancy with services across the pharmaceutical development lifecycle. Founded in 1986 Adelphi is a global healthcare marketing services group with networks of offices across US and Europe and over 1000 staff worldwide. With three powerhouses of expertise, Adelphi offers services across Strategic Marketing, Marketing and Business Intelligence, Real-world Observational Research, Health and Economic Outcomes, Value Insight, Multi-channel Scientific Health Communications, Medical Education and Strategic Development. Know more at: https://www.adelphigroup.com/ Responsibilities: - Providing flexible and effective administrative and operational support to the team - Tracking materials production and shipping - Managing uploading and tracking of documents in review/compliance systems - Collecting information and forms from multiple stakeholders. - Arranging meetings that accommodate the complex agendas of multiple participants. - Booking travel and accommodation for the team members. - Setting up records of publication projects in a publication database. - Ensuring project information in publication records is accurate and up to date. - Generating reports from the publication database for internal and client use. - Keeping customized reports (slide decks, excel sheets, word documents) up-to-date based on information from the publication database. Qualifications: Education: Degree or equivalent experience in Admin, or a related field. Experience: Proven experience in a similar role, with a strong understanding of business operations and administration, preferably in a fast-paced, dynamic environment. Skills: - 3-5 years of experience in business operations, with a strong focus on managing day-to-day operational tasks. - Convey information clearly, listen actively, and collaborate effectively to ensure smooth coordination and implementation of programs. - Highly organized to manage multiple tasks, timelines, and resources effectively. - Team player. - Pay close attention to detail to ensure accuracy. - Meeting deadlines and managing competing priorities. - Microsoft Office skills. - Excellent command of written and spoken English.