Personal Assistant to Managing Partner
1 day ago
Job Description
Job Description
We are looking for a dependable and detail-oriented Personal Assistant to support the Managing Partner in day-to-day office and administrative functions. The role involves managing the Partner's schedule, coordinating meetings, handling communications, and ensuring seamless day-to-day operations. The ideal candidate will be proactive, organized, and maintain a high level of discretion and professionalism.
Key Responsibilities:
- Manage and maintain the Managing Partner's calendar - scheduling meetings, appointments, and calls
- Coordinate internal and client meetings, ensuring timely reminders and preparation of necessary materials
- Handle correspondence on behalf of the Partner - emails, phone calls, follow-ups, and drafting routine communications
- Prepare agendas, take meeting notes, and ensure follow-up on action items
- Liaise with internal departments, clients, and external stakeholders as required
- Maintain organized digital and physical files, records, and documentation
- Make travel arrangements, manage itineraries, and handle logistics
- Provide administrative and personal assistance, as needed
- Maintain confidentiality and discretion in all aspects of the role
- Handle family office responsibilities, including:
- Liaising with service providers such as real estate agents, bankers, insurance agents, and vendors
- Maintaining important family documents including IDs, medical records, insurance policies, and passports
- Monitoring and ensuring timely renewals and compliance for items such as visas, insurance, memberships, etc.
- Coordinating with accountants, investment advisors, and other professionals for routine updates and documentation
Required Skills & Qualifications:
- Any graduate from a recognized university
- A master's degree in management or a related field would be an added advantage
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
- Excellent written and verbal communication skills
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational and time-management abilities
- Professionalism, discretion, and a solution-oriented mindset
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