Assistant Transport Manager

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Assistant Transport Manager Work Dynamics What this Job involves Ensure that transport staff provides timely distribution of pickup drop list to the vendors Ensure that transport staff vendors staff tracks the timely safe pickups and arrivals of employees service providers Ensure defined travel times are met Ensure accident or crisis management is addressed Ensure incident reports are circulated within 24 hrs Act as a single point of contact for the designated facility for all transport escalations Ensure all reports checklist statutory compliance is adhered at all times Ensure accuracy of the data analyze the transport costing and highlight the management accordingly Ensure the team updates trip data in the Moveinsync as required Assist during audit process and provide audit report with proper justification wherever required To ensure proper deductions and penalties are reviewed periodically action taken accordingly Implementation of Safe fleet and on time closure of audit findings Monitor vendor performance and escalate issues as required Responsible for the grooming uniform standard cleanliness hygiene and overall attitude of the staff Maintain discipline and high morale of the staff Close liaison with the Transport Executive with respect to day-to-day operation happening in the Transport department Ensure on time submission of all weekly fortnightly monthly reports Responsible of training and replacement of staff Seek potential candidates for promotion and training Responsible of team shift roster for the staff involve in all the activities Be creative and show ingenuity to improve efficiency and cost control Apply and follow contractual obligations policies and procedures Ensure that all legal financial documents are kept up to date and available for audit inspection by management Ensure that all the highest possible standard is attained and maintained Ensure that staff under control are adequately knowledgeable for the job they are assigned and have received the appropriate training Ensure and perform duties whenever required to maintain a perfect satisfaction of client Respond to any medical on road emergency urgency situations and assist to coordinate any related function in order to accommodate the safety security of employees and staff Attend all the scheduled training and meetings with the client Actively participate with the implementation and ongoing evaluation of transport system operation Responsible for the vendor and team meeting on Monthly basis Forecast and plan new transport routes on the various occasion Ensuring on time submission of all Invoice with client approval To achieve Financial and other targets established by Client achievement of key performance indicator and SLA Oversee the Transport operation during the shift be accessible for escalation of all Transport related Issues queries and oversee the transport helpdesk work process Assisting Finance team for Providing with the Employee chargeback details Ensuring that all the details of the employee Transportation are supervise for the smooth reconciliation of the Trip module bill submitted by the vendor Ensure there is no miss-match between the vendor process on total number of employees rostered and transported Ensure timely submission of Bill by the vendors Ensure timely processing of bill and handing over to the finance department to ensure timely payments to the vendors Responsible for the total operation of the core services of the Company Ensure timely generation and execution of Roster Supervise and checking the Route Chart Meeting all Process Owners Team Managers on weekly basis regarding problems suggestion getting them solved with best of our services Ensure Smooth Seamless Transport Facility for the Client Guest in accordance with the company policies and procedure Ensuring the Transport Executive Vendor supervisor are informed about the VIP Client Guest Movement Surprise check on vehicle to maintain the standard of the company Ensure all the deviation is being maintained in non-compliance Report Conducting Supervisor and Driver Training Session on weekly to adhere the Transport Policy Guidelines and Safety Security of employees Sound like you To apply you need to have A customer-service orientation at the core At JLL we take pride in our roster of talented experts and innovators in the field and we want you to be a part of our global family If you are a seasoned leader who could easily adapt to a rapidly changing work environment then you have what it takes to take on this senior role At the core the ideal candidate is a customer-centric individual with a flair for vendor management and customer service Likewise you must also possess strong planning and organisational skills as well as exceptional written and oral communication skills Being professional and possessing a positive attitude at all times may also help you land this job What we can do for you At JLL we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program competitive pay and benefits package Apply today Location On-site -Hyderabad TS Scheduled Weekly Hours 48 Job Tags If this job description resonates with you we encourage you to apply even if you don t meet all the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL