Facilities Operations Specialist

Job Category Facilities The Assistant Manager for Facilities and Administration in Hyderabad is responsible for the efficient and effective management of the company s workplace and administrative services This role involves overseeing all aspects of office operations maintenance vendor management and employee support services A successful candidate will be a proactive problem-solving leader who can ensure a safe productive and well-maintained work environment for all employees Responsibilities 1 Facilities Operations and Maintenance Supervise day-to-day operations Oversee the maintenance and repair of the office infrastructure including electrical plumbing HVAC NOVAC CCTV Access Control Pest Control fire systems and civil works Preventive and breakdown maintenance Develop and manage preventive maintenance schedules for all equipment and installations to ensure maximum uptime Regular inspections Conduct routine facility inspections to identify maintenance issues ensure high standards of cleanliness and check for safety compliance Space management Assist with space planning seating arrangements and the logistics for employee moves and office reconfigurations 2 Administration and Office Services Office administration Oversee general office administrative tasks including managing office supplies front desk services and mailroom operations Logistics coordination Handle logistics for daily commute corporate events meetings and travel arrangements as needed Vendor management Soft Services Coordinate and manage third-party vendors for soft services like housekeeping pantry services pest control and landscaping Vendor management Hard Services Monitor annual maintenance contracts AMC and coordinate with technical vendors and original equipment manufacturers OEMs for system maintenance 3 Budgeting and Financial Management Cost management Assist in preparing and managing the facilities and administrative budget identifying cost-saving opportunities and tracking monthly provisions and expenses Invoice processing Ensure timely processing and payment of vendor invoices after verifying the services delivered 4 Health Safety and Compliance Safety protocol Implement and enforce safety protocols and emergency procedures including crisis management and business continuity plans Statutory compliance Ensure all facility operations comply with local regulations and statutory norms Emergency response Be available on call to respond to and manage facility-related emergencies 5 Leadership and Communication Team leadership Manage train and motivate the on-site facilities and administrative staff Stakeholder liaison Act as a key point of contact for internal stakeholders corporate clients and vendors to ensure clear communication and issue resolution Reporting Prepare and present regular reports to management on facility performance maintenance activities and budget variances Qualifications Required Qualifications Education A Bachelor s degree in Facility Management Business Administration or a related field is preferred Experience Typically 5 to 6 years of experience in general facilities management logistics or administration preferably within a corporate environment in Hyderabad Technical skills Strong knowledge of building systems including MEP Mechanical Electrical Plumbing and HVAC Proficiency in Microsoft Office Suite Excel Word Outlook for documentation and reporting Experience with facility management software and work order systems is a plus Experience with Oracle system for vendor purchase orders and payments About Us Why should you join Diebold Nixdorf Brightest minds technology and innovation business transformation The people of Diebold Nixdorf are 23 000 teammates of diverse talents and expertise in more than 130 countries harnessing future technologies to deliver personalized secure consumer experiences that connect people to commerce Our culture is fueled by our values of collaboration decisiveness urgency willingness to change and accountability -Diebold Nixdorf is an equal opportunity employer and we value diversity at our company We do not discriminate on the basis of race religion color national origin gender sexual orientation gender identity age marital status veteran status or disability status To all recruitment agencies Diebold Nixdorf does not accept agency resumes Please do not forward resumes to our jobs alias Diebold Nixdorf employees or any other organization location Diebold Nixdorf is not responsible for any fees related to unsolicited resumes We are a global Company operating in multiple Locations and Entities As we are keen to find the best solution for our candidates several legal entities might be applicable for a Job offer A List of our operating entities can be found