Specialist, Executive Assistance Immediate Joiner

Calling all innovators - find your future at Fiserv We re Fiserv a global leader in Fintech and payments and we move money and information in a way that moves the world We connect financial institutions corporations merchants and consumers to one another millions of times a day - quickly reliably and securely Any time you swipe your credit card pay through a mobile app or withdraw money from the bank we re involved If you want to make an impact on a global scale come make a difference at Fiserv Job Title Specialist Executive Assistance Immediate joiner What does an Advisor Executive Assistant do at Fiserv An Executive Assistant EA at Fiserv is a trusted partner and strategic enabler to the CXO functions This role blends high-level executive support with project management PMO capabilities serving as an organizational fulcrum to coordinate align and execute cross-functional initiatives across HR and Business Leadership teams From streamlining business rhythms and supporting engagement initiatives to managing site events and supporting global travel and reporting systems like Workday and Concur this individual ensures seamless operations exceptional executive experiences and positive people engagement outcomes The ideal Executive Assistant is a perceptive professional distinguished by exceptional communication meticulous attention to detail and proven experience in administrative support With adaptability and discretion they anticipate needs and navigate the shifting executive landscape with confidence and clarity What will you do As an Advisor Executive Assistant to the CXO functions you will Provide comprehensive executive support including calendar management communications meeting preparation and follow-ups Act as a project coordinator PMO partner for enterprise-wide programs executive reviews and cross-functional initiatives Coordinate strategic engagement programs including all-hands meetings site townhalls associate events recognition initiatives and leadership offsites Own and execute end-to-end planning and logistics for travel domestic international offsites summits and leadership engagements using tools such as Concur and internal booking systems Leverage Workday dashboards and reporting tools to extract insights prepare reports and support operational decision-making Serve as a confidential liaison between the CXO functions and various internal external stakeholders ensuring timely and clear communication flow Track key deliverables milestones and action items across multiple initiatives - proactively driving follow-through and accountability Ensure site leadership coordination across business units and HR for planning and executing location-level cultural and engagement programs What you will need to have 10 years of professional experience with at least 3 years supporting C-level executives in a technology-driven or product-based organization Strong project management and coordination experience in a fast-paced matrixed environment Proven expertise in calendar travel-related activities including hotel booking transportation meal coordination stakeholder coordination and confidential communication handling Working knowledge of enterprise tools like Concur Travel Expense Workday HRIS Microsoft Office Suite SharePoint and Teams Excellent verbal and written communication skills with ability to interact effectively with senior executives and cross-functional leaders High level of discretion integrity and professionalism in managing sensitive data and business-critical operations Strong organizational and prioritization skills with an eye for detail and proactive problem-solving approach What would be great to have Prior experience in a PMO function or as a Chief of Staff EAs with program delivery responsibilities Experience supporting both HR and Business Leadership in a global enterprise setting Familiarity with employee engagement frameworks internal communication tools and culture-building strategies Ability to craft executive-level presentations reports or event briefs with minimal guidance Working knowledge of organizational health dashboards or HR metrics Perks at Work Competitive salary and benefits package Health and wellness programs Opportunities for professional development and career advancement Paid time off and holidays Access to Employee Resource Groups that promote a diverse and inclusive culture Recognition programs to reward your contribution Thank you for considering employment with Fiserv Please Apply using your legal name Complete the step-by-step profile and attach your resume either is acceptable both are preferable Our commitment to Diversity and Inclusion Fiserv is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color religion national origin gender gender identity sexual orientation age disability protected veteran status or any other category protected by law Note to agencies Fiserv does not accept resume submissions from agencies outside of existing agreements Please do not send resumes to Fiserv associates Fiserv is not responsible for any fees associated with unsolicited resume submissions Warning about fake job posts Please be aware of fraudulent job postings that are not affiliated with Fiserv Fraudulent job postings may be used by cyber criminals to target your personally identifiable information and or to steal money or financial information Any communications from a Fiserv representative will come from a legitimate Fiserv email address