Visa, International Travels

4 weeks ago

Bengaluru India InOpTra Digital Full time

Job Description Number of positions: 1 Position name: Lead / Senior Lead / Asst Manager - Visa, International Travels & Facility Admin Experience: 5+years Work location: Bangalore office Joining period: 2 to 4 weeks Qualifications - 5 to 7 years of experience in visa processing for USA (H1, L1 & B1) and European countries (business & work permit visa) in IT Services company (ideally from a Mid-sized, Indian IT working for USA / European Clients) - Experience in International travel coordination (booking of air tickets, accommodation & etc) - Strong knowledge of visa regulations, travel logistics, and office facility management practices. - Having experience in managing office facility and coordinating with vendors (travel, housekeeping, pest control, stationary, & etc) - Good communications, flexible, and negotiation skills with highly proactive and high level of ownership - Bachelor's degree in Business Administration, Hotel & Hospitality Management, or BA/ B.Com/ B.Sc. - Ability to manage multiple tasks and work under pressure. - Handson experience in using Office 365 applications (Excel, Word, PPT & etc) Key Responsibilities Visa and Immigration Management: - Manage the entire visa process, including application, documentation, submission, and follow-up for employees traveling internationally. - Stay updated on visa regulations and requirements for different countries and ensure compliance with immigration laws. - Coordinate with visa consultant, embassies and consulates to expedite the visa process. - Collaborate with HR, Finance, and other departments to align travel with company policies and goals. - Provide guidance and support to employees on visa-related matters, including documentation and interview preparation. - Maintain accurate records of all visa applications and status updates. - Develop and implement policies and procedures for visa processing, travel management, and facility administration. International Travel Coordination - Plan and arrange international travel for employees, including flights, accommodations, transportation, and itineraries. - Ensure cost-effective travel solutions while maintaining quality and convenience for travellers. - Manage travel insurance and emergency assistance for employees traveling abroad. - Coordinate with travel agencies and vendors to negotiate contracts and get best rates. Facility Administration - Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment. - Manage relationships with facility service providers, including cleaning, security, builder, and maintenance contractors. - Ensure compliance with Information Security, health and safety regulations within the facility. - Coordinate office space planning and allocation, including workstation setup and relocation. - Handle procurement and inventory management of office supplies, equipment and maintain asset inventory report. - Prepare and present reports on visa status, and facility operations to dept head & senior management.

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