Coordinator - Inside Sales

About Us Chetan Meditech Pvt Ltd is a leader in the sports medicine industry delivering high-quality orthopedic and surgical products to clients across India and international markets We are driven by operational precision strong distributor relationships and excellence in public sector engagements Position Overview We are looking for a responsible and proactive Sales Co-ordinator- Inside Sales to manage the operations related to domestic distributors and government tender business This position is crucial in ensuring smooth coordination timely responses accurate documentation and effective communication with both public institutions and private distributor networks Key Responsibilities A Government Tender Coordination Identify relevant tenders from platforms like GEM and E-Tender portals Study tender requirements technical commercial eligibility and coordinate document preparation Ensure timely submission of bids including uploading documents price entries and compliance checks Handle post-tender communication with procurement departments and address any clarifications Track the status of submitted tenders contract awards and renewal opportunities Coordinate for product sample submissions or technical clarifications when required Maintain a centralized tracker of active tenders deadlines outcomes and documentation requirements B Distributor Sales Operations Domestic Serve as the primary point of contact for all domestic distributors Share quotations follow up on orders and provide updates on product availability delivery timelines and documentation Verify and approve distributor purchase orders ensuring they match the agreed pricing and terms Track dispatch schedules and ensure timely coordination with the logistics and documentation teams Maintain and regularly update distributor records including order history payment terms and support needs Resolve distributor queries escalations or complaints with professionalism and urgency Support new distributor onboarding and documentation setup Collaborate with the accounts team for payment follow-ups and credit term enforcement C Detailed Day-to-Day Activities Daily Task Planning Monitoring Lead the team in morning planning sessions to assign daily responsibilities Track completion of follow-ups quotation submissions and dispatch communication Prepare and ensure to provide the daily dispatch planning for the Domestics distributors Quotation Order Handling Review and approve quotations before sharing with distributors or institutions Validate purchase orders and initiate order processing Cross-Department Coordination Coordinate with Logistics for timely dispatch Liaise with Regulatory for certificates COC CE ISO etc Follow up with the Accounts team for payment clearance before order release Customer Distributor Support Handle urgent customer or distributor requests by phone or email Share tracking details invoices and other dispatch-related documents Documentation Reporting Ensure proper storage and organization of documents tenders quotations POs invoices Share daily and weekly activity reports with the Inside Sales Head Support internal audits and compliance processes Requirements Bachelor s degree in Business Commerce or relevant field Master s preferred Minimum 3 to 4 years of experience in inside sales with a focus on domestic B2B distributors and or government tenders Strong working knowledge of GEM and public procurement platforms Excellent communication skills in English and Hindi written and verbal Proficiency in MS Office tools Excel Word Outlook Highly organized process-oriented and deadline-driven Strong leadership and coordination abilities Job Types Full-time Permanent Pay 550 000 00 - 600 000 00 per year Benefits Commuter assistance Paid sick time Provident Fund Work Location In person