Business Coordinator

Are you ready to drive excellence and enable business transformation As a Business Coordinator you will be a key partner to senior leaders demonstrating advanced automation and digital solutions to streamline workflows and deliver support across business operations communications and project activities If you re a digital native with a passion for improvement and the ability to anticipate business needs this role is for you Accountabilities Manage complex calendars prioritize meetings and coordinate across global time zones using intelligent digital platforms Arrange complex international travel visas and accommodations reconcile expenses and ensure policy compliance Support procurement processes including PO creation vendor onboarding SOWs and invoice tracking adopting and influencing standardized ways of working Plan and implement virtual and hybrid events leveraging collaboration tools Teams Zoom etc and digital logistics solutions Be responsible for the operating rhythm for committees teams tracking actions and deliverables with automated dashboards and workflow tools Handle sensitive information with discretion employing secure digital platforms for information management Establish effective relationships with the wider Business Coordinator community GSC S Leadership Team Global Operations groups and external partners Demonstrate confident communication skills managing priorities and expectations with integrity and influencing positive outcomes Continuously review and refine administrative processes implementing standards and templates to maximize automation and digital enablement Proactively use available learning and tools e g ChatGPT Copilot Thriving in the Age of AI training and seek development opportunities Champion the adoption and integration of automation tools e g AI-driven scheduling digital document management to simplify and standardize business support processes and develop a culture of innovation and learning Essential Skills Experience Education Bachelor s degree or equivalent experience Proven experience managing complex calendars meetings international travel expenses procurement POs SOWs vendor onboarding invoices and vendor management across time zones Hands-on use of enterprise AI and automation tools e g Copilot AZ ChatGPT to streamline workflows scheduling and standardize processes Ability to design and maintain automated trackers dashboards e g Power BI SharePoint Lists Smartsheet for actions deliverables and operating rhythms Advanced proficiency with Microsoft 365 Teams Outlook SharePoint OneDrive and digital tools Teams Zoom etc for virtual hybrid events and logistics Strong adherence to confidentiality data privacy and information governance using secure digital systems Analytical organizational and communication skills effective stakeholder management at senior levels Proven ability to collaborate across teams and levels communicating clearly adapting quickly and building productive relationships that make partnering straightforward and effective Demonstrated ability to inspire change solve problems proactively and handle multiple priorities in a fast-paced global environment with ongoing upskilling in AI digital tools Desirable Skills Experience May involve occasional early late meetings to accommodate different time zones worldwide Periodic travel may be required for onsite meetings and events When we put unexpected teams in the same room we unleash bold thinking with the power to inspire life-changing medicines In-person working gives us the platform we need to connect work at pace and challenge perceptions That s why we work on average a minimum of three days per week from the office But that doesn t mean we re not flexible We balance the expectation of being in the office while respecting individual flexibility Join us in our unique and ambitious world At AstraZeneca we are more than just a leading pharmaceutical company we are a global science-led organization dedicated to discovering and developing life-changing medicines Our commitment to innovation drives us to push boundaries and embrace new technologies Here you will find an inclusive culture that values diversity and encourages collaboration We are passionate about lifelong learning and development ensuring that everyone can reach their full potential Join us on our mission to make a meaningful impact on patients lives worldwide Ready to take on this exciting challenge Apply now to become part of our dynamic team Date Posted 27-Oct-2025 Closing Date 02-Nov-2025 AstraZeneca embraces diversity and equality of opportunity We are committed to building an inclusive and diverse team representing all backgrounds with as wide a range of perspectives as possible and harnessing industry-leading skills We believe that the more inclusive we are the better our work will be We welcome and consider applications to join our team from all qualified candidates regardless of their characteristics We comply with all applicable laws and regulations on non-discrimination in employment and recruitment as well as work authorization and employment eligibility verification requirements