3 Days Left Admin Executive

3 weeks ago

Surat, Gujarat, India Aswani Industries Full time
Job Description

Key Responsibilities

Office & Facility Management

- Oversee daily administrative operations ensuring smooth and efficient functioning across all office locations.
- Supervise housekeeping, maintenance, and infrastructure teams to maintain cleanliness, safety, and upkeep of office premises.
- Coordinate and manage infrastructure maintenance activities including electrical, plumbing, HVAC, and building repairs.
- Plan and allocate workspace efficiently, including seating arrangements and desk assignments.

Vendor & Contract Management

- Identify, evaluate, and negotiate with vendors for services such as security, catering, pest control, housekeeping, and office maintenance.
- Establish and monitor Service Level Agreements (SLAs) and Annual Maintenance Contracts (AMCs).
- Conduct regular vendor performance reviews and ensure service quality while optimizing costs.

Budget & Expense Management

- Prepare and manage the administrative and facility budgets.
- Monitor actual expenses against budget and identify areas for cost optimization.
- Approve purchase orders and track vendor payments in coordination with the finance team.

Compliance & Safety

- Ensure compliance with fire safety regulations, health protocols, and labour laws related to facilities and staff.
- Maintain up-to-date documentation for all regulatory and statutory compliances (e.g., Fire NOC, PCB clearance, etc.).
- Conduct periodic facility safety audits and evacuation drills.

Team & Stakeholder Management

- Lead a team of administrative and support staff, ensuring role clarity, adequate training, and performance oversight.
- Coordinate effectively with HR, IT, Finance, and Operations teams to provide integrated administrative support.
- Act as a liaison for senior leadership on all facility and administrative matters.

Event & Visitor Management

- Organize and manage logistics for internal meetings, corporate events, training programs, and town halls.
- Supervise front-office operations and manage the visitor entry and reception process professionally.

Qualifications & Experience

- Bachelor's degree in Business Administration, Management, or related field
- 510 years of proven experience in administration or facility management, preferably in real estate, construction, or related industries
- Experience handling multi-location offices will be an added advantage

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