Deputy-Manager Facilities Administration

1 week ago

India SUN Mobility Full time

Senior Executive / Deputy Manager – Facilities & Administration. Experience :4-7 Years Location-Bangalore Preferred-Female candidate's About SUN Mobility: Welcome to SUN Mobility, where we aim to make electric vehicles affordable and accessible to all. At SUN Mobility, we believe electric vehicles are the future of mobility, and we aim to accelerate the adoption of electric mobility with our innovative battery swapping technology. Our technology is designed to be universally interoperable across various vehicle platforms and form factors, making it future-proof, sustainable and highly scalable. With our state-of-the art Smart Batteries and vast network of IoT-enabled Swap Points, long EV charging times, high upfront costs and range anxiety are a thing of the past. With collaborations and partnerships spanning the best of the industry's vehicle manufacturers, battery cell technology providers, fleet operators, ride-sharing players and last-mile transport operators, we are proud to be at the forefront of the EV revolution. Here's more about us – SUN Mobility Key Responsibilities 1. General Travel Management • Manage and coordinate all travel and accommodation requests as per company SOPs. • Liaise with service providers for flight bookings and hotel reservations (contracted and alternate options). • Maintain travel MIS, process invoices promptly, and ensure compliance with safety and hotel policy standards. 2. Facilities Operations Management • Oversee day-to-day functioning of office facilities, including cafeteria services, housekeeping, and overall workplace upkeep. • Manage courier services, mail handling, and logistics. • Supervise security and surveillance systems to ensure a safe and compliant work environment. 3. Infrastructure Management • Plan, design, and optimize office space utilization. • Coordinate infrastructure maintenance and minor civil/electrical works. • Maintain and update the Fixed Asset Register, reconciling data with the Finance team on a half-yearly basis. 4. Vendor & Contract Management • Manage relationships with vendors and service providers, including WorkHub by Novel (managed space). • Negotiate contracts and ensure cost-effective service delivery. • Monitor vendor performance and ensure adherence to SLAs and contractual obligations. 5. Corporate Security & Safety • Implement and maintain robust security and access control measures. • Conduct regular safety audits, fire drills, and ensure compliance with local building and fire safety regulations. • Support emergency preparedness programs and incident response activities. 6. Reporting & Compliance • Generate periodic MIS reports for facility operations and cost tracking. • Maintain cost sheets for all administrative expenses. • Manage issuance and maintenance of access cards and systems. • Support other administrative and HR-linked operational activities as required. Basic Requirements • Education: Bachelor's Degree (minimum) • Experience: Minimum 5+ years in Facilities & Travel Management (including air travel and hotel bookings) • Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Language: Fluent in English (spoken and written) o Attributes: Strong attention to detail and service orientation o Excellent stakeholder management and communication skills o High degree of integrity, ownership, and accountability o Ability to work effectively in a dynamic and virtual environment

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