▷ Apply in 3 Minutes: Admin and Facility Manager

3 weeks ago

Kottayam, India Aliens Tattoo Full time

Role Overview: We are looking for a detail-oriented and proactive Admin & Facilities Manager to oversee all administrative, facility, and operational support functions across our studios/offices. Your role will ensure smooth day-to-day operations by managing utilities, maintenance, procurement, IT assets, travel, and overall workplace administration. Key Responsibilities Facility & Infrastructure Management - Oversee utilities (electricity, water supply, AC’s, water purifiers, pest control, etc.). - Manage AMCs for equipment (AC, water purifier, etc.). - Supervise repairs, maintenance, and vendor coordination. - Conduct housekeeping and cleaning audits to maintain hygiene standards. Administration & Workplace Support - Manage printing, paperwork, and official documentation. - Arrange guest/customer needs including stay, snacks, and basic hospitality. - Supervise ACU team and maintain checklists for daily tasks. IT & Asset Management - Manage IT assets (allocation, maintenance, tracking). - Maintain and audit other company assets. - Coordinate with IT vendors for troubleshooting and upgrades. Procurement & Vendor Management - Handle end-to-end procurement and purchase processes. - Manage vendor relationships, contracts, and negotiations. - Track renewals of AMCs, service agreements, and procurement needs Inventory Management - Maintain stock of consumables, merchandise, aftercare, and studio essentials. - Track inward/outward movement of materials across studios. - Conduct periodic inventory audits (monthly/quarterly). - Prevent stock-outs through timely procurement and forecasting. - Coordinate with finance for reconciliation of stock and purchases. HR & Travel Support - Provide admin support during employee onboarding. - Manage bookings for travel tickets, hotels, and related logistics Requirements - B.Com/BBA with 5+ years of experience in administration or facilities management. - Strong knowledge of vendor management, procurement, and AMC handling. - Familiarity with asset management practices. - Excellent communication, negotiation, and multitasking skills. - Proficiency in Google Workspace, and MS Office. Strong problem-solving skills with the ability to manage multiple priorities

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