Executive Assistant to CEO

2 weeks ago

Tuticorin, India Ciel HR Full time

As an Executive Assistant, you will provide high-level administrative support to executives or senior management, ensuring smooth and efficient operation of their daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

**Key Responsibilities**:
**Calendar Management**:Manage executives' calendars, schedule meetings, and coordinate appointments.
Prioritize and organize meetings, ensuring efficient use of executive's time.

**Communication**:Act as a primary point of contact for internal and external communication on behalf of the executive.

**Travel Arrangements**:Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
Ensure all travel plans align with the executive's schedule.

**Meeting Coordination**:Organize and coordinate meetings, conferences, and other events.
Prepare meeting agendas, take minutes, and follow up on action items.

**Document Management**:Manage and organize documents, reports, and presentations.
Assist in the preparation of reports and presentations for internal and external use.

**Expense Management**:Track and reconcile expense reports, ensuring accuracy and compliance with company policies.
Process invoices and maintain financial records.

**Task Prioritization**:Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
Anticipate the needs of the executive and proactively address them.

**Confidentiality**:Handle sensitive and confidential information with the utmost discretion.
Maintain confidentiality in all interactions and communications.

**Team Collaboration**:Collaborate with other administrative staff to ensure seamless office operations.
Provide support to other team members as needed.

**Qualifications**:

- Bachelor's degree or equivalent work experience.
- **Preferable only Female Candiate**:

- Proven experience as an executive assistant or in a similar role other Experience
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and other relevant software.
- Discretion and trustworthiness in dealing with confidential information.
- Ability to work independently and handle multiple tasks with mínimal supervision.

**Working Conditions**:

- Office-based work with occasional requirements for off-site meetings or events.
- May involve extended working hours to meet deadlines or support executive's schedule.
- Fast-paced environment requiring adaptability and flexibility.

The Executive Assistant is a crucial support role that ensures the efficient functioning of an executive's office. This position demands a high level of professionalism, organizational skills, and the ability to manage diverse responsibilities in a dynamic business environment.

**Salary**: ₹12,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Tuticorin, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 5 years (preferred)

**Speak with the employer**
+91 9047098030

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