Europe Rfp Support
2 months ago
As an RFP Sales Operations Support, your primary role is to support effective and timely responses to Requests for Proposal (RFP), working with the Europe Sales team. You will provide support, coordination, and management of proposals / projects on an assigned basis directly by the Europe Sales team and other Subject Matter Experts (including the Europe Bid Management Bid community, market sellers, sales leadership and other sales support) to ensure appropriate strategies are used to accurately meet the objectives of the RFP. You will be the owner of the tasks assigned and would be expected to be proactive in sharing updates ensuring you are pivotal and key to the bid management process. You will also be involved in producing other forms of client requests such Requests for Information (RFI) reports, capability documents and other supporting materials.
**Key Responsibilities**:
- Produce responses to RFIs and RFPs from existing and prospective clients, focused on the parts assigned by Europe Sales & Bid Team
- Create the shell/skeleton template/strawman ‘draft 1’ response to the RFI/RFP based on the questions set by the client and using the company’s standards
- Work on creating appealing and best in industry standard submission documents which are ‘client ready’ to be submitted by WTW.
- Create graphical content to be directly added as part of the RFP response documents or as an standalone to the original RFP request
- Provide creative input and work with the design team to prepare presentations and ad hoc business development work in the form of PowerPoint or Placemat
- Maintain and use a database of best practice proposal boilerplate & ready to use standard materials
- Support the entire bid process - assist in organizing, initiating, managing, and tracking proposal-related activities
- Design, track and maintain bid related reports, and assist with analysis of the effectiveness of the bid process and other related activities
- Assist in developing the bid project plan for solution design activities and/or proposal preparation activities including facilitating Kick-off Meetings, Proposal Schedule/Outline, Follow-up and Review Meetings
- Remain highly organized and able to document, categorize, and file all sources of input
- Coordinate with members of the Europe bid team to produce deliverables according to client expectations and deadlines
- Submit work for peer review as well as review the work of peers
- Provide back up support for other team members as needed
- Attend internal project meetings to ensure project continuity is ongoing
- Archive submitted proposals and maintain an inventory listing of all completed proposal
**Objectives**:
- Produce ‘high impact’ bid documents and presentation materials that are tailored to the client and assist in distinguishing the business area and company from its competitors
- Co-ordinate (project manage) bids (both new business and retenders) ensuring all deadlines are met in-line with client requirements
- Implement the process to validate opportunities and ensure that all resource and compliance requirements are met
- Act as the primary support for the day-to-day point of contact for assigned request for proposal (RFP) and technical / related questionnaire work, communicate effectively with contacts and business stakeholders, take responsibility for the effective execution and delivery of agreed plans that support work completion as part of the onshore team.
- Support on-going work to manage and maintain library of bid material. Take initiative to proactively share knowledge and / or experience with team members
- Develop strong working relationships and foster collaboration with colleagues on the RFP team
- Work collaboratively with other members of the team to meet internal and prospect/client objectives
- Provide input where required for the development of the team, performance reporting and operational excellence efforts
- Attain productivity targets and complete the work using suggested approach and in the recommended timing
- Experience of working in a professional, broking and risk insurance and reinsurance environment a distinctive advantage
- Exceptional writing and editing skills. A real passion to produce relevant content and turn technical information into a client-friendly, readily understood bid document
- Excellent organisational and project management skills
- Strong English language skills essential. Written and spoken European languages will be a distinct advantage
- Proven ability to work well under pressure, manage multiple projects simultaneously and meet deadlines
- Able to build a rapport and win cooperation from stakeholders at all levels across the company in order to gather relevant information and challenge thinking when appropriate
- Able to work in a cross-geography and industry team
- Proactive and able to work on own initiative with mínimal supervision
- Ability to think and work creatively and think outside the
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