Operations Assistant

2 months ago

Chennai, India V Group Limited Full time

**Vacancy No**
- VN12069

**Employment Type**
- Permanent

**Location Country**
- India

**Location City**

**Who are V.Group?**
- As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V.Group gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V.Group has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

**Overall Purpose of The Job**
- To support the local operation in terms of organizing services in terms of both sales and service functions, and airtime related operations.
To manage the invoicing process and the task database to ensure all jobs are invoiced fully, correctly and in a timely manner.
To provide support and back up as required to the accounts team in respect of administration and invoice assistance utilizing the various tools such as Time master, B2B and Ship sure as required.

**Key Responsibilities and Tasks**
- Receive and save down purchase orders from customers.
- Check a task has been raised in the database for each purchase order, in the correct task/currency, and raise the task if necessary.
- Receive supplier invoices from finance department, check recorded on database (and pass to appropriate project manager for authorization.
- Raise invoices against tasks as soon as all necessary paperwork received.
- Send invoice out to customer
- Consolidate information in preparation for entering into finance system by finance team.
- File paperwork for completed/invoiced jobs.
- Work with credit controller and answer any invoice queries from customers.
- Assist Technical Co-Ordinator to schedule specific orders with vessels.
- Assist operational team to receive/send out goods.
- Work with comms department to act as local agent and provide back-up as required.

**Required Experience**
- Microsoft Excel experience
- Be a team player with good communication skills
- Database Competency / knowledge will be useful
- Any previous experience with shipping industry will be added advantage

**What can I expect in return?**
- V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

**Applications Close Date**
- 01 Oct 2023

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