Facility Executive

2 months ago

Vadodara, India Air Products Full time

AS-IN-Vadodara

**Job Description and Qualifications**

Job Description Summary
- Facilities Executive
- Taking care of Soft services and General Administration
- **
Primary**:

- Office administration and Infrastruture management - To supervise the overall functioning of the office. Coordinate with the building management for smooth access and operation of the office.
- Facilities management & Repairs and Maintenance - To budget and timely execution of the maintenance to make sure office is always in the best form.
- MIS, reporting & budgeting - Maintain various records in spreadsheets/databases and produce reports requiring data compilation and analysis - daily/weekly/monthly/annually.
- General Administration Support - Provide administrative support including tracking and reporting expenses, supply ordering/tracking, processing invoices/expenses, etc. May manage learning qualifications for organization to include but not limited to Code of Conduct and Safety training.
- Day to Day Activities - Stationery, Business Cards, Nameplates, Parking Stickers for Staff, Up loading various documents in share point.
- ** Service Management**: Oversee and manage the housekeeping, janitorial services, pantry & consumable management, printing & stationary needs, Indoor plant maintenance, pest control, waste management, landscaping, Monthly invoice processing, and other related tasks.

**Vendor Management**: Identify and select suitable service providers or vendors for various services. Establish service level agreements (SLAs) and monitor vendor performance to ensure adherence to quality standards and contractual obligations.

**Stock & Inventory management**: Prepare and manage adequate monthly stock, ensuring optimal allocation of resources. Monitor consumption, identify cost-saving opportunities, and implement strategies to control costs without compromising service quality.

**Quality Assurance**: Establish and maintain quality control measures to ensure the deadstock are optimised well in time & expired products are discarded with all the due diligence which will help to attain the highest standards all the time. Conduct regular inspections, audits, and customer feedback assessments to identify areas for improvement and implement corrective actions.

**Compliance and Safety**: Ensure compliance with relevant regulations, health and safety standards, and environmental guidelines in the delivery of soft services. Implement and monitor safety procedures, emergency response plans, and risk management protocols.

**Customer Service**: Foster a culture of exceptional customer service by addressing customer needs, concerns, and feedback. Maintain effective communication channels with facility occupants, respond to inquiries, and resolve issues promptly.

**Cafeteria Management**: Take daily rounds to the cafeteria to ensure the food & services are in line also customize the Menu on weekly basis to address the Food Variety/Taste issue.

Conducting monthly meetings with Food Committee & vendor to pass down the necessary feedback (if any). Respond back to all the feedbacks with an amicable outcome.

**Continuous Improvement**: Identify opportunities for process improvement, service enhancements, and operational efficiencies. Implement best practices, innovative solutions, and new technologies to optimize service delivery and enhance customer experience.

**Reporting and Documentation**: Prepare and present regular reports on the performance of soft services, including MIS report of all the consumable, service metrics, and financial analysis. Maintain accurate documentation of contracts, service records, and incident reports.

**Collaboration**: Collaborate with other departments, such as facility management, procurement, human resources, and IT, to ensure effective coordination and integration of soft services with other organizational functions.

**CORE SKILLS**:

- Proficiency in MS Office
- Ability to effectively work independently and collaboratively across global, regional cross-organizational team environments.
- Strong written and verbal communication skills to effectively work across global teams.
- Excellent customer service skills
- Ability to manage and priorities own workload and to be a self-starter
- Ability to follow logical process in problem solving
- Excellent planning and organisational skills.
- Ability to assess and prioritize competing priorities.

EDUCATION AND EXPERIENCE
- Bacholer degree in any stream with minimum 3 years relevant experience in Administration support is required.
- Excellent computer literacy and proficient Microsoft Office experience including: MS Word, Excel, Power Point, Access, and office 365.
- Strong interpersonal, verbal and communication skills to effectively communicate with a variety of individuals.
- Excellent organizational and planning skills and the ability to manage a wide variety of activities simultaneously.
- Experience in Smart Facility Implementation/understandin

  • Admin Executive

    4 weeks ago

    Vadodara, India Actide international Full time

    **Must have knowledge of Excel and PowerPoint.**: - **Should have experience in Back office Admin.**: - Ensuring timely preparation and processing of reports - Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination - Track all documents for approval and...

  • Mep Executive

    1 week ago

    Vadodara, India PARASHAR HOSPITALITY SOLUTIONS Full time

    **Position Summary: - ** The MEP Executive will be responsible for the supervision and control of maintenance and servicing for all Guest rooms, public areas, restaurants, Conference and Events in the hotel. His job duties are critical in the effective supervision of the hotel, as maintenance is of the one highest priority in the hospitality industry....

  • QA Executive for Agro Chemical Industry in Saykha

    4 weeks ago

    Vadodara, India Capital Placement India Full time

    Job description Job Title: Executive/Sr Executive Department: QA Experience Required : 5 to 10 years Job Duties and Responsibilities (Please Mention In Below Table) 1 Manage release of product batches, including owning the QA product release workflow in SAP. 2 Lead and supervise a team of QA professionals to perform operations as described above. 3...

  • QA Executive For Agro chemical Industry In Saykha,Bharuch, Gujarat

    2 months ago

    vadodara, India Capital Placement Services Full time

    QA Executive For Agro chemical Industry In Saykha,Bharuch, GujaratBharuch, Ahmedabad, VadodaraJob descriptionManage release of product batches, including owning the QA product release workflow in SAP.Lead and supervise a team of QA professionals to perform operations as described above.Review and approve Purchase Specifications and Analytical...

  • Maintenance Executive

    1 month ago

    Vadodara, Gujarat, India BANSAL SUPER MARKET Full time

    A Maintenance Executive is responsible for overseeing and coordinating the maintenance activities within an organization. Their duties include developing maintenance schedules, managing a team of maintenance staff, ensuring compliance with safety regulations, and coordinating repairs and preventive maintenance for equipment and facilities. **Salary**:...

  • Officer/ Executive

    1 month ago

    Vadodara, India Rextone Industries Ltd. Full time

    Position Vacant - Jr. Officer / Officer / Executive - ADL Required no of Position’s - 03 Qualification Required - M. Sc Analytical/Organic/Industrial Chemistry / Polymer Science/ Surface Coating Technology Experience - 0 to 5 years Preferred : Male / Female - **Job Location: Akota, Vadodara**_ Working Days: Monday to Saturday **Skills Required**: -...

  • Payroll & Compliance Exectuive

    1 month ago

    Vadodara, India Ganpathy Integrated Facilities Solutions Pvt. Ltd. Full time

    We are a facility Management Company having 200+ employees on our sites. We require Payroll & Compliance Executive for these 200+ employee's payroll process & compliances, who has work experience in facility management company & knowledge in labour laws. Job description would be as below: - 1. Documentation of all sites employees 2. Joining & Exit...

  • Accounts Executive

    4 weeks ago

    Vadodara, India ASTA India Pvt. Ltd. Full time

    Years of Experience: - **3 to 5 years of Manufacturing Industry in Finance & Accounts**. **Job Description -** - Purchase and Expense Booking - MIS Reporting - Fixed Asset Accounting - Working Experience in GST. - Bank Reconciliation and Bank Payment. Job location - **Plant Location at Manjusar, GIDC** **Bus Transportation facility is available from...

  • Officer/ Executive

    1 month ago

    Vadodara, India Rextone Industries Ltd. Full time

    Position Vacant - Jr. Officer / Officer / Executive - R&D (Inks & Coatings) Required no of Position’s - 04 Qualification Required - M. Sc Analytical/Organic/Industrial Chemistry / Polymer Science/ Surface Coating Technology Experience - 0 to 5 years Preferred : Male / Female - **Job Location: Akota, Vadodara**_ Working Days: Monday to...

  • Site HR

    2 weeks ago

    vadodara, India Job Excel Full time

    Job Description As the Site HR and Admin Executive, you will play a pivotal role in ensuring smooth operations of HR and administrative functions at our site location. You will be responsible for managing various HR activities, including recruitment coordination, Payroll, ESIC, PF, compliance and administrative tasks to support the efficient functioning of...

  • Site HR

    3 weeks ago

    Vadodara, India Job Excel Full time

    As the Site HR and Admin Executive, you will play a pivotal role in ensuring smooth operations of HR and administrative functions at our site location. You will be responsible for managing various HR activities, including recruitment coordination, Payroll, ESIC, PF, compliance and administrative tasks to support the efficient functioning of the...

  • Executive Assistant to Chief Executive Officer

    1 month ago

    Vadodara, Gujarat, India LCS Service India Pvt. Ltd. Full time

    **Interview Invitation for the following position** **Job Profile - Executive Assistant to Chief Executive Officer** Company Name - LCS India Services Private Limited LCS India Pvt. is a service sector working in area of Fire Safety and Emergency Response with an Employee Strength of about 200. We are pioneers in Transportation safety and rendering...

  • Admin Executive

    1 month ago

    Vadodara, Gujarat, India Indochin industries LTD Full time

    **Job description** 1. Look overall facility management, office supplies and materials management 2. Supervising housekeeping activities 3. Vendor management 4. Asset procurement, maintain asset inventories 5. Manage assets maintenance schedules 6. Follow new employee’s joining process 7. Courier & post management 8. Maintaining bill files & keep...

  • Admin Executive

    1 month ago

    Vadodara, India Hitachi Energy Full time

    Handle, review, and negotiate lease terms. Comprehend and manage critical terms of the Tenancy Agreement for daily operation. Process lease renewals and terminations. Review, negotiate, and process lease assignments A Senior Para-Professional (S3) requires broad knowledge of operational procedures and tools obtained through extensive work experience and may...

  • Site HR

    3 weeks ago

    Vadodara, India Job Excel Full time

    Job DescriptionAs the Site HR and Admin Executive, you will play a pivotal role in ensuring smooth operations of HR and administrative functions at our site location. You will be responsible for managing various HR activities, including recruitment coordination, Payroll, ESIC, PF, compliance and administrative tasks to support the efficient functioning of...

  • Sales & Marketing Executive

    1 month ago

    Vadodara, India Cube Construction Engineering Ltd Full time

    Location - Aatapi wonderland - Ajwa, Vadodara Salary - 15000 to 25000 Exp - 1 to 4 years English Must preparing proposals and other individual marketing and sales materials, providing tours of events and park facilities, and ensuring full account support to all clients with regard to marketing and on-site coordination of events and activities,...

  • Production Executive

    1 month ago

    Vadodara, India Amar Foods And Beverages Full time

    JOB DESCRIPTION AND SPECIFICATION POSITION TITLE Sr. Executive / Executive Production-(RTD Filling & DE) DEPARTMENT Production LOCATION Baroda REPORTING TO Manager (Production Head) DIRECT REPORTS None OBJECTIVE OF THE ROLE Progressive supervision of production & operation as assign KEY RESPONSIBILITIES - Progressive supervision & operation of...

  • Executive Assistant and Personal Secretary

    1 month ago

    Vadodara, India SearchEnds Full time

    From 5 to 10 year(s) of experience - ₹ 2,00,000 - 2,75,000 P.A. - Vadodara*** **Job Description**: **Roles and Responsibilities** **Roles and Responsibilities** **Cooperatively works with remote peers and supports remote leaders in a multi-cultural, multi-time zone environment** - **Collects, compiles, formats and organizes monthly report material**: -...

  • Mep Supervisor

    2 weeks ago

    Vadodara, India Forehotels.com Full time

    POSITION TITLE: MEP Executive Position Summary: - The MEP Executive will be responsible for the supervision and control of maintenance and servicing for all Guest rooms, public areas, restaurants, Conference and Events in the hotel. His job duties are critical in the effective supervision of the hotel, as maintenance is of the one highest priority in...

  • Tpa Executive

    4 weeks ago

    Vadodara, India Ravistar Job Placement Consultancy Full time

    **TPA** **(Third Party Administration & Investigation)** - Willing to work with Doctor’s as well as Patient’s. - Contact to the Doctor’s and approach them to for CASHLESS Claim settlement. (Regarding for Health Insurance Policies Claim Part) - Tie - up with Doctor’s for CASHLESS Facilities. - Willing to do documentation when Doctor is ready to...