Tender Executive

2 weeks ago

Kothrud Pune Maharashtra, India Vasu Infosec Pvt Ltd Full time

**Job Summary**:
The Tender Executive is responsible for preparing and submitting bids and tenders for projects. This role involves coordinating with various departments, ensuring compliance with tender specifications, and maintaining comprehensive records of all tender activities.

**Key Responsibilities**:

- **Tender Preparation and Submission**:

- Review and understand tender documents, including instructions, specifications, terms, and conditions.
- Prepare and compile all necessary documents, ensuring they are accurate and complete.
- Coordinate with internal departments (e.g., finance, legal, technical) to gather required information and documentation.
- **Tender Coordination**:

- Liaise with suppliers and subcontractors to obtain necessary quotations and information.
- Arrange and attend pre-tender meetings, site visits, and client meetings as required.
- Manage timelines to ensure all tenders are submitted on time.

**Compliance and Quality Assurance**:

- Ensure that all tender submissions comply with the client's requirements and organizational standards.
- Conduct quality checks on all tender documents before submission.
- **Documentation and Record-Keeping**:

- Maintain a database of all submitted tenders, including outcomes and feedback.
- Keep records of all correspondence and documentation related to tenders.
- **Market Research and Analysis**:

- Conduct research to identify new tender opportunities.
- Analyze market trends and competitor activities to enhance the company’s bidding strategy.
- **Post-Tender Activities**:

- Follow up with clients on tender results and feedback.
- Assist in contract negotiations and finalization of agreements post-award.
- **Reporting**:

- Prepare regular reports on tender activities, success rates, and areas for improvement.
- Present findings and recommendations to senior management.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Engineering, Commerce, or a related field.
- **Experience**: 2 to 2.5 years of experience in tender management, bid coordination, or a similar role.
- **Skills**:

- Strong organizational and project management skills.
- Excellent attention to detail and accuracy.
- Good understanding of contractual terms and conditions.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work under pressure and meet tight deadlines.

**Key Competencies**:

- **Analytical Thinking**: Ability to analyze tender documents and requirements critically.
- **Attention to Detail**: Ensuring all tender documents are meticulously prepared and submitted.
- **Communication Skills**: Clear and effective communication with internal and external stakeholders.
- **Time Management**: Efficiently managing time to meet strict deadlines.
- **Team Collaboration**: Working effectively with various departments to gather information and complete tenders.

**Work Environment**:

- Office-based with occasional travel for meetings, site visits, and client interactions.
- Fast-paced environment requiring flexibility and the ability to manage multiple priorities.

**Career Path**:

- Potential growth to roles such as Senior Tender Executive, Tender Manager, or Business Development Manager, based on performance and experience.

**Application Process**:
**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- Tender Executive: 2 years (required)

Work Location: In person

Expected Start Date: 20/06/2024

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