Finance Associate

6 months ago

Kochi Kerala, India Rosh.Ai Private Limited Full time

**Job Brief**

RoshAi is looking for an experienced and dedicated finance and accounting professional to maintain and interpret all company financial records. This person will be responsible for a variety of financial tasks crucial to the success of our business, including invoicing and collecting accounts receivable, performing weekly reconciliation of accounts, and handling year-end tax reporting activities. As a go-to financial expert, the accounts executive will help identify areas for streamlining processes and achieving greater efficiencies while assisting with the smooth daily operations of our finance department.

**Objectives**
- Perform accounting duties within a fast-paced finance department while adhering to established standards
- Manage accounts receivable, following up on invoices when necessary
- Liaise with the accounts payable and payroll departments
- Help uphold the integrity of the company’s finances
- Ensure that the company adheres to applicable local and national regulations that impact finances

**Responsibilities**

**General Responsibilities**:

- Examine financial statements and records to ensure accuracy and regulatory compliance
- Support our tax professionals in preparing quarterly estimates and annual returns
- Inspect and update all documentation and systems related to accounting and company finances
- Help establish company best practices related to accounting
- Suggest thoughtful, scalable approaches to reducing costs, streamlining processes, and improving margins

**Specific Responsibilities**:
1) Banking
- Preparing and Uploading the Bank Payment files
- Downloading and sharing Bank statements with consultants
- Coordinating with Bank for changes in Bank details e.g. Address, Signatories, Remittances
- Preparing files for outward remittances
- Preparing the cash flow in consultation with Management and Consultants

2) Payroll
- Maintaining the attendance of the employees
- Sharing the attendance details with Consultants
- Coordinating with employees for documents i.e. appointment, resignation etc
- Coordinating with Employees and consultants for tax related or salary related enquiries
- Circulating Form 16
- Collecting Investment proofs from employees
- Coordinating with the consultants for payroll processing
- Coordinating with the consultants for Employee Advance/Loans
- Coordinating with the consultants for Labour Law Returns

3) Expenditure and Accounts Payable
- Issuing Purchase Orders to Vendors
- Coordinating with other departments, Vendors & Consultants for Agreements
- Coordinating with other departments and Vendors for getting invoices
- Getting approval for payments from Management as per Credit Period
- Circulating Form 16A to the vendors
- Maintaining Agreements, PO, Invoices, Form 16A and other documents for expenses
- Obtaining Periodic balance confirmations from Vendors
- Resolving differences in Balances with Vendors
- Checking the MSME status of Vendors

4) Revenue and Trade Receivables
- Processing Sales Order from CRM
- Issuing Invoices to Customers
- Tracking Collection from Customers
- Coordinating for Form 16A
- Obtaining Periodic balance confirmations from Customers
- Resolving differences in Balances with Customers

5) Secretarial
- Coordinating with the Secretarial Team for Board Meetings, Statutory Records, General Meeting
- Coordinating with the Secretarial Team for Filings with MCA
- Maintaining the records in Hard copy as prescribed under Law
- Coordinating with the Secretarial Team and Investors for Due Diligence Activities

6) Statutory Dues
- Coordinating with Consultants for GST, TDS, PF, PT, ESI tax deposits
- Coordinating with Consultants for GST, TDS, PF, PT, ESI returns
- Coordinating with Consultants for Income Tax Return

7) Financials
- Coordinating for Accounts related queries with Consultants
- Coordinating for Monthly closing and MIS reported with Consultants
- Coordinating with Auditors for Finalization of Financial Statements

Required Skills and Qualifications
- Proficiency with standard systems and spreadsheets for invoicing and billing
- Knowledge of standard accounting and bookkeeping principles and best practices
- Ability to effectively manage multiple priorities at the same time, whether working independently or as part of a team
- Excellent written and verbal communication skills
- Ability to maintain strict confidentiality of company financial information

**Preferred skills and qualifications**
- A bachelor’s degree in accounting, economics, finance, or a similar major is required, M.Com, MBA specialisation in Finance
- Minimum six years of experience in accounting/finance is required
- Competency with at least one financial planning software package

**Job Types**: Full-time, Permanent

Pay: ₹400,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Banglore, Karnataka: Reliably commute or

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