Associate - Admin

7 months ago

Kochi Kerala, India Williams Lea Full time

Position summary

The Accounts Payable/Expense Associate will be responsible for all aspects of cash payments. Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.

Job qualifications
- High school diploma or equivalent required. Associate Degree or advanced degree preferred.
- 1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
- Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred
- Proven customer service skills required to create, maintain and enhance client relationships
- Excellent organizational skills and ability to manage multiple assignments simultaneously
- Ability to maintain confidentiality of sensitive materials/documents
- Attention to detail, time management and problem-solving skills
- Strong written and verbal communication skills necessary
- Ability to maintain professional composure when working with immediate deadlines
- Ability to work both independently and collaboratively as part of a team
- Ability to work in a fast-paced environment
- Customer service experience

Supervision
- Number and title(s) of direct reports (if any): N/A
- Received: Financial Support Service Manager, Financial Support Services Supervisor, Account Manager, or Account Supervisor

Job relationships

Internal: This position works closely with WL Office Services leadership teams and Financial Support Services teams

External: Client’s finance team, vendors

Job duties

(* denotes an “essential function”)
- *Prepares financial reports by collecting, analyzing, and summarizing account information and trends
- *Maintains accounting ledgers by posting account transactions
- *Verifies accounts by reconciling statements and transactions
- *Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments
- *Maintains financial security by following internal accounting controls
- *Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
- *Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
- *Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
- *Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
- *Use established procedures, standards and formats to complete expense processing requests to client satisfaction
- *Responsible for setting up new vendors
- *Responsible for all vendor maintenance
- *Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
- *Monitor and ensure purchase orders are adjusted timely and accurately
- *Prepares, posts, verifies and records payments and transactions.
- Create and maintain required spreadsheets to track/monitor various functions as needed.
- Contributes to team effort by accomplishing related results as needed
- Assists client personnel in resolving Accounts Payable issues
- Special projects as assigned

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