Executive Assistant

2 months ago

Delhi Delhi, India 8MH Organic Full time

**Company**: 8MH Organic & IMI
**Location**: Hybrid (remote working, with once a week site visits)

About Us:
At 8MH Organic, we are dedicated to curating exceptional travel experiences that bring people closer to nature. We specialize in offering unique stays in villas, boutique hotels, and farmstays across India and internationally. Our mission is to inspire travelers to explore responsibly while supporting sustainable tourism.

IMI is a premier institute dedicated to nurturing the next generation of maritime professionals. We offer world-class education and training programs in various maritime disciplines, equipping our graduates with the skills and knowledge to excel in the global shipping industry.

**Responsibilities**:

- **Calendar Management**: Schedule appointments, meetings, and travel arrangements, ensuring efficient use of time and prioritizing based on importance.
- **Communication Management**:

- Manage key client communications, make first calls that lead to scheduling closure calls with the Founder/Director.
- **Project Management**:

- Coordinate and manage internal and external projects.
- Conduct research and prepare reports as needed.
- Oversee the creation of marketing and communication materials using tools like Canva.

**Client & Vendor Management**:

- Build and maintain positive relationships with key clients and vendors.
- Manage client expectations and ensure smooth interactions.

**Team Management**:

- Support team members and manage their workflows. Conduct daily / weekly / monthly reviews to ensure they are performing on track.
- Assist with performance reviews for staff reporting to the Founder/Director.
- **Administrative Support**:

- Manage expense reports and maintain accurate financial records.
- Organize and maintain filing systems
- Track and manage important deadlines.
- Schedule and conduting site visits within Delhi NCR.
- **Additional Responsibilities**:

- Maintain a professional and organized work environment.
- Do online research and prepare findings as and when required
- Stay informed on industry trends and news relevant to 8MH Organic and IMI.
- Proactively anticipate needs and manage unforeseen challenges.
- Act as a confidential and trusted advisor to the Founder/Director.

**Qualifications**:

- Bachelor's degree or equivalent experience in business administration, communication, or a related field.
- Minimum 2-3 years of experience as an Executive Assistant or a similar role.
- Strong organizational, time management, and communication skills.
- Ability to work independently and manage multiple tasks simultaneously.
- Excellent interpersonal skills and the ability to build rapport with people at all levels.
- Proficient in Microsoft Office Suite and project management tools.
- Familiarity with graphic design tools like Canva a plus.
- Discretion and ability to maintain confidentiality.

**Benefits**:

- Competitive salary and incentives package.
- Opportunity to work in a fast-paced and dynamic environment.
- Be part of a mission-driven organization making a positive impact.

**To Apply**:
Please submit your resume and cover letter.

Pay: ₹10,709.29 - ₹15,000.00 per month

**Benefits**:

- Work from home

Schedule:

- Day shift
- Weekend availability

Supplemental Pay:

- Performance bonus

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (required)

**Language**:

- English (required)

Willingness to travel:

- 25% (required)

Work Location: Remote

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