Executive Secretary to CEO

Responsibilities
- **Administrative Support**:

- Manage the CEO's schedule, appointments, and meetings.
- Coordinate and organize travel arrangements and itineraries.
- Prepare reports, presentations, and other documents for meetings and conferences.
- **Communication**:

- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Screen and direct communication to the appropriate departments or personnel.
- Draft and proofread communications on behalf of the CEO.
- **Meeting Coordination**:

- Schedule and organize board meetings, executive team meetings, and other key meetings.
- Prepare agendas, take minutes, and distribute them to participants.
- Follow up on action items and ensure timely completion.
- **Project Management**:

- Assist in managing special projects and initiatives as directed by the CEO.
- Coordinate with various departments to gather information and track progress.
- **Office Management**:

- Maintain and organize the executive office, ensuring it is well-stocked and efficient.
- Handle confidential files and information with discretion.
- Liaise with vendors and service providers as needed.

Skills and Qualifications
- **Educational Background**:

- A bachelor's degree in business administration, healthcare management, or a related field.
- Additional certification in office management or secretarial skills is advantageous.
- **Professional Experience**:

- Proven experience as an executive secretary or administrative assistant, preferably in a healthcare setting.
- Familiarity with hospital administration and the healthcare industry.
- **Technical Skills**:

- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience with scheduling and project management software.
- **Soft Skills**:

- Excellent organizational and time-management skills.
- Strong verbal and written communication abilities.
- High level of discretion and confidentiality.
- Ability to multitask and prioritize effectively.
- Strong problem-solving skills and attention to detail.
- **Interpersonal Skills**:

- Professional demeanor and appearance.
- Ability to work independently and as part of a team.
- Strong interpersonal skills to interact with high-level executives and stakeholders.

Example Job Description

**Position**: Executive Secretary to CEO
**Location**: [Hospital Name], [City], India
**Reports To**: Chief Executive Officer (CEO)

Job Summary

Key Responsibilities
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Coordinate and organize executive meetings, including preparing agendas and taking minutes.
- Serve as the main point of contact for the CEO, handling communications and liaising with internal and external stakeholders.
- Assist in managing special projects and initiatives as directed by the CEO.
- Maintain confidential files and records with the utmost discretion.

**Qualifications**:

- Bachelor’s degree in Business Administration, Healthcare Management, or a related field.
- Minimum of 1 years of experience as an executive secretary or administrative assistant.
- Proficiency in MS Office and familiarity with scheduling and project management tools.
- Excellent organizational, time-management, and communication skills.
- High level of professionalism and confidentiality.

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 1 year (required)

Work Location: In person