Office Assistant

2 weeks ago

Kochi, India Centreline BIM Full time

**Job Summary**:
**Responsibilities**:

- **Administrative Support**:

- Handle general clerical tasks such as filing, photocopying, and data entry.
- Assist in the creation and organization of documents, reports, and presentations.
- Manage and update office records and databases.
- **Communication**:

- Answer and direct phone calls in a professional manner.
- Greet and assist visitors, clients, and employees.
- **Scheduling and Coordination**:

- Schedule appointments, meetings, and conference rooms.
- Coordinate travel arrangements for employees when necessary.
- Assist in the planning and execution of company events and meetings.
- **Office Supplies and Equipment**:

- Monitor and replenish office supplies as needed.
- Ensure office equipment is in working order and coordinate maintenance when necessary.
- **Mail and Deliveries**:

- Sort and distribute incoming mail.
- Prepare outgoing mail and packages for shipment.
- **Financial Support**:

- Assist in basic financial tasks such as invoice processing and expense tracking.
- Collaborate with the finance department for routine tasks.
- **Special Projects**:

- Support various departments with special projects as assigned.
- Contribute to process improvement initiatives.

**Qualifications**:

- High school diploma or equivalent; additional education or certifications are a plus.
- Proven experience as an office assistant or in a similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Ability to work independently and collaboratively.

**Working Conditions**:
The Office Assistant will typically work in a professional office environment. Standard office hours may apply, with occasional flexibility required based on the needs of the organization.

This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. The company reserves the right to amend and change responsibilities to meet organizational needs as necessary.

**Job Types**: Full-time, Permanent

**Salary**: ₹8,086.00 - ₹25,678.46 per month

Schedule:

- Day shift

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- Malayalam (preferred)
- English (preferred)
- Hindi (preferred)

Ability to Commute:

- Kochi, Kerala (required)

Ability to Relocate:

- Kochi, Kerala: Relocate before starting work (required)

Work Location: In person

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