Event Planning Associate
3 weeks ago
**About BuyerForesight**
**BuyerForesight**is a marketing services company that is changing the face of demand generation by adopting audience-based marketing principles to drive event, ecosystem, and community-led growth for companies globally. We host over 1,000 programs yearly across the globe. Headquartered in the US and Singapore, we have a presence in India, Amsterdam, Australia, and Dubai. Currently, we are a 120-member team poised for 2x growth in the next 12 months.
**About the Role**
BuyerForesightis an Audience based Marketing company. More than 500 B2B tech companies have used our services since 2014 to accelerate their sales pipelines with highly qualified opportunities. Learn more at
**Key Responsibilities**
**Requisition Delivery**
- Coordinate and manage all requisitions for programs from initiation to completion
- Collaborate with clients and internal stakeholders to gather requirements, establish objectives, and define deliverables
- Leverage internal database for vendors matching requisition criteria, plan and execute acquisition
- Liaise with vendors to procure necessary services and supplies, ensuring alignment with client requirements and budget allocated
- Collaborate with FinOps to close and negotiate favorable contracts with vendors
**Program Planning & Management**
- Oversee end-to-end requisitions for specific programs, ensuring smooth coordination and execution
- Develop comprehensive event plans including budgets, timelines, logistics, and resources
- Manage on-site execution as needed, providing support and troubleshooting
- Handle special requests from clients, such as custom experiences, celebrity appearances, guest speakers, therapy sessions, swag items, and technical requirements
- Coordinate event setup, operations, and teardown to ensure seamless execution
- Supervise staff, volunteers, and vendors to maintain quality standards and adhere to event timelines
**Event Experience**
- Research and procure unique and personalized offerings to enhance the event experience and meet or exceed client expectations
- Conduct post-event evaluations to assess program effectiveness and identify areas for improvement
- Compile event reports and documentation summarizing key outcomes, feedback, and recommendations
- Address special requests from clients and source specialized services to enhance the overall event experience
**Requirements**:
- 8-10 years of experience in hospitality, event management, or related fields; a relevant degree is highly desirable
- Ability to work with global requirements in multiple time zones, multi cultural teams, and high-pressure environments
- Proficiency in Google Workspace/Drive, Zoom Conference, and Microsoft Office
- Analytical mindset with the ability to form insights based on data
- Strong skills in communication, negotiation, problem-solving, flexibility, adaptability, time management, and discipline
BuyerForesightrelies on associates to maintain flexibility and foresight while upholding confidentiality related to high-level processes and operations. The BEC sub-divisions include Concierge Hub (R&D and Event Planning), Concierge FinOps, and Concierge Travel & Admin.
**BuyerForesight**
**Job Types**: Full-time, Permanent
Pay: ₹800,000.00 - ₹1,200,000.00 per year
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
Application Question(s):
- How many events/ conferences you handled for a month?
**Experience**:
- total work: 8 years (preferred)
Work Location: In person
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