Associate Procurement Officer

2 months ago

Mumbai Maharashtra, India Wilhelmsen Full time

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. We are looking for a Associate Procurement Officer for our Procurement team at Mumbai.

If you have an innate ability to learn and adapt to a dynamic and ever evolving environment, then this is an opportunity you should not miss. If you are energetic, enthusiastic with a high level of drive and determination and eager to start your career in a Global Company in the Maritime Industry, then this opportunity in Marine Procurement is sure to realize your dreams.

The position of Associate Procurement Officer calls for fostering close collaborative interpersonal relations with colleagues and building the credibility of the job function. You will have the opportunity to work with systems on a digital platform, which supports the procurement and logistic process.

Main Responsibilities
- Leadership
- Mentor team members to ensure the best possible service in accordance with the SLA.
- Coach and train new staff equip them with knowledge that is required to conduct their day-to-day

activities.
- Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.
- Operational Performance & KPI's
- Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with

SLA provisions for GPS.
- Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as

required.
- Comply with the 5 R's (Right product, Right quantity, Right place, Right time and Right price.)
- Ensure that clear audit trails and records are available to justify and back up all procurement decisions.
- Maintain BASSnet data to ensure that accurate KPI's can be produced.
- Supply Chain Management / Logistics
- Ensure goods and services are delivered according to the vessel schedules.
- Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any

cost impact.
- Clear understanding of Incoterms.
- Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.
- Procurement Strategy

Support GPS Strategy
- Project Management
- Work with colleagues, customers and suppliers to improve total cost performance and quality.
- Identify opportunities to optimize processes and procedures and present to senior managers for

approval.
- Support sourcing projects.
- Sourcing and Pricing
- Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation

onboard the vessel / rigs.
- Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the

requirements, whilst always ensuring that WSM's standards of governance and audit trails are always
maintained.
- E-Sourcing
- Identify opportunities for e-sourcing and forward to Regional Procurement Manager.
- Supplier Relationship Management

Develop and share knowledge of WSM's global supplier base, establish relationships and maintain
contacts with key suppliers worldwide.
- Negotiation
- Develop lowest landed cost mindset.
- Constantly practice negotiation skills with emphasis on achieving a 'win -win' for both parties
- Continuously challenge suppliers with their existing prices to generate tangible savings.
- Identify possible areas for improvement to reduce costs (e.g., payment terms, incoterms, delivery

cost etc.)
- Contract Management

Ensure compliance with GPS frame agreements, where applicable
- Responsible Procurement

When possible, ensure vendors comply with the standards set out in IMPA ACT
- Financial Analysis
- Ensure that all new vendors provide financial data and that this is reviewed prior to opening an

account.
- Highlight any vendors who may be in financial difficulty to senior management.
- Risk Management
- Take steps to avoid delivery delays and monitor deliveries from vendors closely.
- Prioritize and take special measures to avoid off hire of vessels.
- Data Analysis

Review vendor delivery performance monthly, identify and address any concerns.
- Procurement Systems
- Purchasing System expert user (BASSnet, Salesforce, MYMPS, Procurement GIMS Guidelines)
- ShipServ, ShipServ Pages & Reports, - Sourcing & CM, DOCMap
- Industry Knowledge
- Detailed awareness of marine industry and key drivers that effect the business.
- Excellent working knowledge of marine suppliers, their markets, and their competitors
- Good working knowledge of technical / functional specifications
- Process Improvement (Kaizen Process Improvement - Process Waste Reduction Ideas)
- Proactively suggest ways to improve the service offered.
- Identify inefficiencies in processes and suggest improvements.

Work Location: Mum

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