Front Office Executive

3 weeks ago

East of Kailash Delhi Delhi, India Delhi Job Placement Full time

Company Name Max Vets Hospital

Front Office Executive Reporting To : Manager HR & Admin.

Job Description : Overall responsible for all Front office job and other administrative and HR related work assigned to her. Also responsible for Marketing Dept. communication and follow up with Oyster.

KRA:
Front Office
- Front Office Administration.
- To attend Telephone calls (Incoming & outgoing)
- Maintaining Inward & Outward registers.
- Co-ordination with internal as well as external

customers / clients.

General Administration:

- General Housekeeping facility management.
- Issuing stationary materials to employees
- General co-ordination & correspondence

HR:

- Employee Attendance record reporting for the same to HR.
- To assist HR dept. regarding Job Posing and Resume Search.
- Co-ordination with all Placement Agencies regarding man power requirement.
- To arrange interview schedule in co-ordination with concerned HOD and Placement Agency.
- To maintain records of all resumes received and other required data base.

Marketing:

- Co-ordination with Oyster and Mktg. Dept. related to clients bookings, payments, and follow up for the same.

KPI:
Front Office Administration: To welcome all the visitors with smile and proper greetings and with warm welcome and guide them properly as per their requirements.

Telephone Operations: Responsible for Calling operations. Ensure the immediate response while handling incoming and outgoing calls. To maintain all call records through software. To maintain the records of all Telephone Nos. as well as Ext. Nos. given to employees.

To maintain inward and outward registers : To maintain courier inward and outward register and courier sleeps for bill verification and processing. To maintain vehicle log book with all maint. work details for records. To maintain movement register, attendance register.

Co-ordination with internal as well as external customers / clients : To co-ordinate with all the internal as well as external customers regarding their telephone messages and any other issues.

General Housekeeping facility management. - To ensure proper housekeeping arrangements and other facilities on day to day basis and co-ordination with the agencies for the

same. To ensure video conferencing arrangement as an when required.

Issuing stationary materials to employees : Ensure timely supply of all the stationary requirements of all the employees and maintain necessary stock for the same and co-ordinate with Pur. Dept. for stationary requirements. To maintain stationary issue records department wise.

General co-ordination & correspondence - General co
- ordination to all concern related to up keep and cleanliness of office and other facilities, bill verification & processing to the A/c’s dept. for the same.

To maintain records of all resumes received and other required data base : To maintain all the resume data base as per position details.

Co-ordination with Oyster and Mktg. Dept. related to clients bookings, payments, and follow up for the same. : To ensure proper co-ordination with Marketing Agency and Marketing dept. related to client bookings, payment follow up and other telecommunication.

**Salary**: ₹150,000.00 - ₹300,000.00 per year

Schedule:

- Morning shift

Ability to commute/relocate:

- East of Kailash, Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

**Speak with the employer**
+91 9716203258
Application Deadline: 25/01/2023
Expected Start Date: 25/01/2023

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